Healthcare Executive Assistant/Administrative Coordinator

Job Description

Job Description

MINIMUM REQUIREMENTS: HSD/GED - BACHELOR'S DEGREE PREFERRED
Minimum experience: 4 years Progressive responsibility in office administration with a background of customer service, Senior Admin Assistant or Executive Assistant experience required. Healthcare/hospital experience required. Supply Chain exp preferred.
Needs to have experience with large scale meeting coordination and calendaring experience.

Preferred: 2 years College degree in Business, Accounting, Computer Operations & Applications
Manager needs someone who has had years of experience as an EA or a higher level admin position supporting leadership. Hospital experience/healthcare required. Supply Chain a big plus.

Job Summary: Key Job Responsibilities
Provides administrative support to executive level and coordinates the administrative activities of the office. Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the
responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and
timely flow of business through the office. Maintains supervisor's calendar, screens calls, schedules meetings, takes minutes at meetings, schedules travel reservations, types correspondence and reports; and performs related duties as required. Coordinates/ administers human resource, payroll functions and participates in maintaining departmental budgetary considerations.

Primary Duties and Responsibilities
•Screens and prioritizes calls and appointments, routes inquiries to other levels of the organization as
appropriate. Maintains supervisor’s calendar, schedules appointments and meetings, makes travel
arrangements. Arranges meetings hosted by the department, coordinating meeting rooms, contacting
attendees, facilitating their attendance, ensuring that required informational materials and equipment are
provided
•Types from rough draft or verbal instruction, correspondence, narrative and statistical and reports. Takes
and transcribes minutes of meetings. Composes more routine business correspondence for supervisor
signature independently or with minimal direction. Ensures that spelling, punctuation and grammar are
correct.
•Establishes office filing system and database records for office. Prepares periodic, recurring reports from
database. Creates special reports and new file and database systems on own initiative as required.
Researches, gathers, edits, compiles, and organizes information from other departments, outside agencies,
etc. in response to requests for special reports
•Reviews various financial, business and related reports and data; edits for error and makes corrections as
necessary, coordinating such action with data originator. Notes variations in data or performance from
expectations and ensures that they are brought to the attention of supervisor for action as necessary.
• Coordinates projects, including assisting in: task completion management, setting deadlines, monitoring
budgets, maintaining project timelines and associated deliverables.
• Reviews ‘Kronos’ the departmental employee time keeping system per pay period and signs off appropriately. \nCompany Description

AlphaProTemps is specialized in providing "best-in-class" professional staff augmentation services. These recruiting directives include temporary labor, contract sourcing, professional & technical niches, vendor-on-site, and managed service programs.

Company Description

AlphaProTemps is specialized in providing "best-in-class" professional staff augmentation services. These recruiting directives include temporary labor, contract sourcing, professional & technical niches, vendor-on-site, and managed service programs.