Special Education Secretary

Job Title

Provide secretarial support to special education office personnel; coordinating and monitoring special education records, attending to phones, faxing for information, general filing and typing, and other related duties as assigned.

Qualifications

Education/Certification

High school diploma or GED

Special Knowledge/Skills

• Proficient in Spanish
• Proficient skills in keyboarding, word processing, and file maintenance
• Effective communication and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets and databases and do word processing
• Knowledge of school district organization, operations, and administrative policies
• Ability to work with children with disabilities
• Ability to follow verbal and written instructions

Experience

Three years secretarial experience, preferably in a public education environment, some experience working with children

Major Responsibilities and Duties

• Records, Reports, and Correspondence:
• Compile pertinent data as needed
• Greet visitors and assist as needed
• Maintaining inventory/checking in incoming orders and distributing as needed
• Uploading documents into digital format
• Assists other clerical/secretarial staff by providing them support in accomplishing their job duties in times of peak demand or to meet work priorities.
• Answer incoming calls, take reliable messages, and route to appropriate staff
• Maintains a variety of manual and electronic documents, files and records (confidential and non-confidential)
• Receive, sort, and distribute mail and other documents to department staff
• Maintain confidentiality of information
• Attend Annual, Review, and Dismissal (ARD) meetings and interpret for Spanish speaking families
• Performs other related duties within the scope of the position as assigned or requested to contribute to the efficient operation of Springtown ISD Special Education Department.

Supervisory Responsibilities

None

Equipment Used

Personal computer, printer, calculator, copier, postage machine, and fax

Working Conditions

Mental Demands/Physical Demands/Environment Factors:

• Work with frequent interruptions, maintain emotional control under stress
• Repetitive hand motions; prolonged use of computer

NOTE: The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, or skills that may be required.