Graduate and Non-traditional Nursing Program Coordinator

Job Description

Job Description

Concordia University is a Lutheran higher education community committed to helping students develop in mind, body and spirit for service to Christ in the Church and in the world.

Position Summary

Performs a wide variety of administrative duties requiring an advanced skill set and knowledge of office procedures and equipment. The Graduate and Nontraditional Program Coordinator provides support for faculty and staff of the SON, students in the graduate program, and nursing academic advising for students enrolled in nontraditional nursing programs. A majority of duties are completed on own initiative.

Job Duties & Responsibilities

Non-traditional Program Advising (Non-traditional Nursing Programs)

• Serves as academic advisor, guiding students on course registration, academic policies, program progression, and available support services.
• Responds to prospective student inquiries, evaluates transfer credits, reviews applicants for admission, and provides curriculum and progression planning information.
• Monitors student progress, maintains regular communication, documents key interactions in Navigate, and works with faculty and program leadership to address student needs and support retention.
• Collaborates with Online Academic and Career Advisors, extended campus staff, and governance committees to support student success and eligibility processes.
• Assists with academic operations, including course scheduling, monitoring low-enrollment courses, submitting required forms, and reviewing student files for graduation eligibility.
• Participates in recruitment and marketing efforts.

Coordinator

• Serves as a resource for non-traditional and graduate nursing students, providing general program support related to advising, registration, orientation, graduation, licensing, certification processes, and other topics.
• Maintains student records and lists, admission paperwork, compliance requirements, non-academic Canvas courses, and communications for graduate nursing programs.
• Coordinates graduate nursing orientations, DNP cohort meetings, clinical registration, and on-campus program activities, including scheduling, room reservations, materials, food, and communication with participants.
• Oversees Castle Branch compliance requirements for graduate nursing students, including tracker setup, student instructions, monitoring, and follow-up.
• Communicates and collaborates with campus departments, state Boards of Nursing, students, adjuncts, guest lecturers, and other stakeholders to support program operations and regulatory requirements.
• Assists with surveys, licensing forms, distance learning/clinical paperwork, and other documentation needed for alumni, students, and state Boards of Nursing.
• Hires and supervises student workers.
• Performs related program support duties as needed.

Administrative

• Provides administrative support for program operations, including scheduling meetings, reserving rooms, arranging audiovisual needs, ordering catering, supplies, and equipment, and coordinating faculty travel.
• Prepares, edits, updates, and maintains program documents, policies, processes, handbooks, course catalogs, correspondence, meeting minutes, and accreditation-related materials.
• Supports program financial and workload processes by preparing check requisitions, tracking program accounts, entering budget information in Banner, and inputting faculty workloads into FLAC.
• Assists with program communications, including correspondence with CCNE and support for program chairs and the dean.
• Helps coordinate program-related travel and events, including rental cars, hotels, travel documentation, and the annual global trip.
• Collaborates with others to establish work priorities and schedules while maintaining strict confidentiality and demonstrating a Christ-centered approach with students, faculty, staff, and visitors.
• Performs other related duties as assigned.

Knowledge, Skills, & Abilities

• Computer skills including MS Word, Excel, Outlook, and Publisher.
• Excellent communication and organizational skills, ability to prioritize workload in a changing and rapid-paced environment, time management skills, excellent attention to detail, and self-motivation.
• Friendly and "customer-oriented" when dealing with students, faculty, and others.
• Demonstrated ability to work independently and as part of a tea
• Supportive of the mission and values of Concordia University Wisconsin/Ann Arbor and the Lutheran Church Missouri Synod (LCMS)

Education & Experience

• College degree required, along with two to three years of office or advising experience

Physical Demands/Equipment (Click to View)

Compensation & Benefits

This is a full-time, exempt (salary) position. The starting wage is dependent upon individual qualifications and experience. Concordia University benefit options include, but are not limited to the following:

• Health, Dental and Vision Insurance
• Personal Spending Account, Flexible Spending Account, and/or Health Savings Account
• Disability and Survivor Plan
• Retirement Pension Plan
• Retirement 403(b) Savings Plan
• Basic Life and Supplemental Life Insurance
• Accidental Death and Dismemberment Coverage
• Critical Illness and Accident Insurance
• Tuition waiver benefits (available for employees and their qualified dependents)

Compensation and Benefit Details

Application Instructions

To receive full consideration, all applicants are asked to complete and submit an online employment application through the Concordia University Employment page. To begin, please click the Apply Now section on the job page and then click the Apply For This Position button to begin the application process.

Equal Opportunity Employer

It is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws.

The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.

However, CU is an institution of the LCMS and, to the extent allowed by law, CU reserves the right to give preference in employment based on religion. In addition, preference in holding certain employment positions is given to ordained or rostered ministers of the LCMS. Based on a religious tenet, CU recognizes only male, LCMS ordained Ministers of the Gospel, but recognizes both male and female LCMS Rostered Ministers of the Gospel.

The Human Resources Department has been appointed to manage the equal employment opportunity program, including all equal employment opportunity activities, as required by federal, state and local agencies. If any employee or applicant for employment believes this policy has been violated, he/she must contact the Director of Human Resources.

Concordia University is a HLC accredited, co-educational, liberal arts school offering more than 72 undergraduate majors, over 35 master's degree programs, and 5 doctoral programs. There are also a variety of accelerated evening and e-learning programs.

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