Administrative Assistant II - Workers Compensation

Join The Office Of The Attorney General

This position is open only to Colorado state residents. Find a rewarding career making a difference: Join the Office of the Attorney General!

We're looking for a great administrative professional to join the Workers' Compensation Unit team! This Administrative Assistant II position provides the opportunity to work in a fast-paced environment where your input is valued, and you will be relied upon to manage the workflow of the unit. This position is best suited for someone with outstanding attention to detail and who is comfortable with technology. If you're looking for a career working with a great team of administrative assistants, paralegals and attorneys, apply today!

The Office of the Attorney General/Department of Law is the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all." Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together.

Description Of Job

The Administrative Assistant II provides administrative support for staff attorneys and paralegals in the Workers' Compensation Unit within the Civil Litigation and Employment Law Section. The position performs duties including, but not limited to, the following:

• Assists Unit attorneys and paralegals with creating, producing, proofreading, and formatting correspondence, other documents and reports
• Acts as liaison for legal services requests from clients, the public and/or court personnel by telephone and through written communication
• Serves as the gatekeeper for the flow of written, electronic, and telephonic communications and ensuring that emergency matters are promptly referred to the appropriate attorney and paralegals
• Processes, distributes and maintains electronic case files for the unit by preparing all case folders for new cases, updating pleading and correspondence indices, organizing physical and electronic correspondence files, and organizing file documents
• Archives and closes cases using office and section policies and procedures
• Coordinates resolution of computer and technology problems for the unit
• Transmits documents and copies to the appropriate recipients
• Files documents in court
• Provides backup for other support staff work in the Section when needed or when another administrative assistant is out of the office

This recruitment may be used to fill other Administrative Assistant II positions in the Civil Litigation and Employment Law Section at the Department of Law.

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act. Salary will be paid on a biweekly basis.

Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights

What We Are Looking For:

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code:

G3A3XX Minimum Qualifications: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated. Experience Only: Two years of experience providing general clerical, administrative, or office support as the main function of the job. This experience must include providing support to multiple staff at a time.

OR Education and Experience:

• A combination of related education and/or relevant experience providing general clerical, administrative, or office support as the main function of the job equal to two years. Education may only substitute for one year. Qualified applicants will demonstrate at least one year of experience providing general clerical, administrative, or office support as the main function of the job to qualify. This experience must include providing support to multiple staff at a time.

If you are qualifying under the Education and Experience option listed above, you must submit a copy of your transcripts at the time of application. Unofficial transcripts are acceptable. Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.

Preferred Qualifications: In addition to the minimum qualifications, if you possess any of the following specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.

• General clerical experience in a law office or legal setting, including experience supporting attorneys with the litigation process, including assembling documents and exhibits for pleadings/court filings and organizing case files
• Experience organizing documents and electronic file systems
• Experience working with medical files or records
• Experience processing electronic documents
• Customer service focus
• Strong communication skills
• Outstanding organizational skills
• Strong attention to detail

Required Competencies :

• Requires proficiency with MS Office applications
• Requires familiarity with and comfortable using technology
• Requires outstanding organizational skills and demonstrated strong interpersonal skills

Conditions of Employment:

• Applicants must pass a thorough background investigation prior to appointment.
• Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
• This position offers flexible work arrangements. New employees are expected to work in office. Additional flexibility will be considered for employees after a successful onboarding and training period. Flexible work arrangements may change at any time based on business needs.

How To Apply

Applicants must establish an account with governmentjobs.com and complete the online application. Required Application Materials: Applicant may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

1. A completed State of Colorado Application: Applicants are responsible for ensuring that the application provided is fully completed and clearly describes their education, training and experience as it relates to this position. Applications left blank or marked "See Resume" will not be considered.
2. Current Resume: A detailed resume outlining your background, skills and experiences including previously held positions and academic background, is required at the time of application. This document will be used to assess candidates during the comparative analysis process.
3. Cover Letter: A detailed cover letter stating why you are interested in this position and what skills you possess that would make you a strong applicant for this position. This document will be used to assess candidates during the comparative analysis process.

Veteran's Preference: In order to be considered for veteran's preference you must attach a copy of your DD214 forms as well as any documentation required to prove disability or marital status. Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements, you will be notified that you will not proceed in the selection process for this position. If your application is rejected and you have questions, you may contact Vanessa Rhea at View email address on click.appcast.io.

Assessment Information: Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.

• Technical Competence Technical experience as it relates to the duties outlined in this job announcement.
• Depth and Breadth of Experience Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.
• Job Fit Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.

It is imperative that the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.

Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.