AR/AP Clerk

A bit about us:

We are a well-established engineering organization supporting complex, project-driven work within regulated environments. Our team partners closely with clients on high-impact projects that require precision, compliance, and operational excellence.
With a long-tenured internal foundation, we are in a phase of strategic growth and infrastructure build-out, creating opportunities for strong accounting leadership to make an immediate impact.

Why join us?

High visibility role reporting directly to ownership
Opportunity to build, improve, and scale accounting operations
Stable business with consistent project flow and long-term contracts
Hands-on environment where your expertise directly drives profitability and compliance
Ability to step into a critical need role with immediate impact
Tight-knit team culture with strong tenure and institutional knowledge
Competitive salary and benefits

Job Details

Key Responsibilities

Payables & Receivables

Process vendor invoices accurately and in a timely manner
Perform validation checks against supporting documentation prior to payment
Ensure invoices are properly approved and aligned with internal records
Identify and resolve discrepancies (pricing, quantities, duplicates, missing documentation)
Maintain organized records with a clear audit trail
Generate and issue customer invoices accurately and on schedule
Apply incoming payments and maintain accurate account balances
Monitor outstanding receivables and support follow-up efforts
Investigate and resolve billing discrepancies and disputes

Reconciliations & Accuracy

Assist with account reconciliations across vendor, customer, bank, and GL accounts
Research and resolve discrepancies independently
Ensure transactions are properly recorded and fully supported
Maintain documentation in an audit-ready state

Controls & Risk Awareness

Follow established financial controls to ensure accuracy and proper authorization of transactions
Identify and escalate unusual or suspicious activity
Validate updates to vendor/payment information through standard procedures
Maintain awareness of common risks such as duplicate billing or unauthorized changes

Ownership & Accountability

Take ownership of transaction accuracy and completeness
Prevent errors, duplicate payments, and unsupported transactions
Proactively identify issues and drive resolution through completion

What Success Looks Like

Accurate, timely, and fully supported transactions
Organized, traceable, and audit-ready records
Discrepancies identified early and resolved efficiently
Strong follow-through and problem-solving ownership

Qualifications

2-4 years of experience in AP, AR, or general accounting support
Working knowledge of GAAP principles
Experience with reconciliations and discrepancy resolution
Proficiency with accounting systems and Excel
ERP experience strongly preferred (Costpoint a plus)
Strong attention to detail and organization
Clear, professional communication skills

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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