Patient Access Representative

Patient Access Representative

Overview Employer paid benefits; Medical, Dental, and Vision. Hourly Rate: Min: $21.33 Max: $32.67

Definition of Position: The Patient Access Representative is responsible for ensuring the efficient flow in the daily operations, customer service on phones, completes outpatient registrations, pre-registration of admissions, collection of payments/co-payments, verifying insurance coverage, filing all paperwork into patient chart, correctly taking messages and ensuring their timely delivery, communicating with insurance companies to obtain or verify authorization of care and medical necessity information.

Responsibilities Essential Job Functions:

• Collect patient demographic and insurance information then accurately keys this information into the electronic patient record systems completing outpatient registrations
• Correctly takes messages either by phone, ensuring all necessary information is gathered and documented following departmental guidelines. Also ensure that the messages are delivered in a timely manner
• Scans in patient insurance benefit, patient liability estimate, and authorization information into electronic health record daily
• Provides courteous and professional customer service via phone (within 3 rings), assisting patients and providers as needed
• Collects Co-pay or Co-insurance to appropriate accounts
• Communicates with insurance companies to obtain or verify authorization of care
• Secures medical necessity checks/verification in accordance with Centers for Medicare & Medicaid services, verifies insurance benefits, coverage & eligibility, completes assigned registration work lists activities, obtains/verifies insurance authorizations for scheduled & unscheduled Hospital services, and secures inpatient visit notification to payors
• Thoroughly explains and secures Hospital & patient legal forms (i.e., Advance Directives, Conditions of admissions, Important Message from Medicare, EMTALA, etc.)
• Scan Protected Health Information, create and file patient information packets/folders for Hospital services
• Assists with scheduling diagnostic procedures

The employee supports the hospital mission, vision, values, policies, and procedures. Participates in required education for DNV programs as applicable to position (reference program education curriculum). Performs other related duties as assigned.

Qualifications:

Minimum of 2 years hospital collection experience preferred. Bilingual and/or English Spanish speaking preferred. Ability to work with culturally diverse population. Education Required: High School Diploma or equivalent. Copy of HS Diploma/GED must be provided upon hire.

Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Occasional walking, standing, bending, or lifting light office items (up to 25 pounds). Visual acuity to view computer screens and read detailed financial documents. Ability to communicate effectively in person, by phone, and electronically. May be required to move throughout the healthcare facility, including administrative and clinical areas.

Working Conditions: This position operates in a professional office setting within a healthcare facility. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The office environment is climate-controlled, well-lit, and ergonomically designed for extended computer work. While this role is primarily office-based and does not involve direct patient care, the employee may occasionally be present in clinical areas or interact with staff working in clinical environments. As such, there is a potential for exposure to infectious diseases. The organization provides appropriate training and personal protective equipment (PPE) as needed to ensure safety.