Sales Administrative Assistant

Job Description

Job Title

Sales Administrative Assistant

Job Description

We are seeking a dedicated and organized Sales Administrative Assistant to support our sales and engineering teams. The ideal candidate will be responsible for managing various administrative tasks, ensuring smooth operations, and providing excellent support to the team.

Responsibilities

• Schedule shipments and determine the appropriate company for dispatch.
• Prepare comprehensive document packets.
• Handle billing processes, including invoicing, typically every two days.
• Enter orders with varying daily volumes.
• Send out drawing approvals and respond to customer emails.
• Log shipment information and follow up with internal and external teams regarding dispatched shipments.
• Perform filing and data entry tasks.

Skills and Qualifications

• 1+ year of strong administrative support experience.
• Excellent organizational skills.
• Proficiency in multitasking and prioritizing work effectively.

Additional Skills & Qualifications

• Familiarity with Global (order entry), Microsoft Access (log book), and Sage 100 (invoicing, order entry, work tickets).

Work Environment

The work environment includes collaborating with a team of four, including the engineering team, and supporting the purchasing and sales teams consisting of two to three members. The role requires working five days a week, actively assisting with the preparation and distribution of drawings.

This is a Contract position based out of Neenah, WI.

The pay range for this position is $19.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Neenah,WI.

This position is anticipated to close on Jun 2, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.