Design Associate / Coordinator

Job Description

Position Title : Design Associate/Coordinator

Department: Design

Works directly with and reports to: Director of Design

Design Coordinator is responsible for assisting the Design team throughout new and existing projects with areas of emphasis: furniture, small construction projects, signage, maintenance of existing design, assisting in design development, visual aids, design decks, floor plans and anything that is style and creatively related which enhances the personality and image of the properties.

Principle Responsibilities:

● Work closely with Department Heads and Design to collaboratively ensure all spaces meet specified standards and all public areas are “in show” status at all times.

● Collaborate with Housekeeping, Engineering, Events and Food & Beverage Teams to ensure consistent interior design standards are met and all rooms, displays, floor layouts, structures, signage, and any event setups are up to visual standards.

● Ability to thrive in a very fast paced environment and commit to project needs/expectations on an individual basis – adapting, accepting and applying immediate changes.

● Problem solving in situations without an easy answer; troubleshooting issues before they happen.

● Manage FF&E Inventory: Receiving, requisitioning, scheduling and installing. With a special understanding of vintage furniture.

● Strong sourcing ability specific to vintage furniture, general FF&E, some tabletop, OS&E and unique objects.

Specific Accountabilities:

● Execution of all design related projects specified by Design - sourcing material, price comparison, vendor selection and budget maintenance.

● Knowledge and ability to read construction document sets, reading floor plans, distinguishing scale, and understanding spacial relationships of structures and FF&E.

● Create instruction manuals for proper maintenance of spaces when needed. SOP’s and visual decks.

● Scheduling, follow up, and oversight of outside vendor projects in a courteous, efficient, and professional manner.

● Coordination of furniture placement, landscaping maintenance, tools and materials needed for entire property.

● Maintenance organization and inventory of all (FF&E) Fixture, Furniture, and Equipment assets on and off property. Receiving, requisitioning, scheduling and installing. With a special understanding of vintage furniture.

● Compiling checklist of public spaces and guest rooms to review with Director of Design

● Source new and replacement materials for projects: specific too FF&E and OS&E (locally, nationally, or internationally). At times, traveling to retrieve.

● Must understand basic wood and metal finishes and general contracting and Interiors terms.

Required skills and Qualifications:

● 2-4 years within hospitality design

● 2-4 years of previous interior design experience needed.

● Degree in a design or art field required

● Proficient in Adobe Creative Suites, Microsoft Office, CAD, Sketchup (and/or comparable programs

such as Vectorworks, Rhino/3D software)