AP Specialist

AP Specialist

Job Summary: This position will, at the direction of the Company Controller, have primary responsibility of working with our Accounts Payable Department for our Clinics and Home Office. This includes ensuring accurate and timely processing of Accounts Payable, including research/resolution of vendor account and community issues, and new vendor paperwork.

Principal Duties and Responsibilities:

• Perform day to day full cycle accounts payable transactions to ensure accurate and timely payment processing
• Receive, allocate and enter high volume invoices from multiple facilities
• Obtain appropriate verification(s) and approval(s) for invoices before posting
• Prepare weekly batch check runs
• Process and follow up on "rush" items
• Conduct monthly vendor reconciliations
• Prepare Form 1099's
• Respond in a timely manner to internal and external vendor inquires/issues
• Ensure proper accounting of month-end
• Research and resolution of invoice/AP issues
• Ensure that all processing and reporting deadlines are consistently achieved
• Oversee inventory tracking by supervising clinic staff personnel at clinic sites, reconcile physical to book inventory on a monthly basis
• Assist Controller with various matters as needed
• Deposit Entry
• General Ledger Reconciliation
• Journal Entry Posting
• Banking
• Bank Reconciliations
• Payroll Processing
• Compensation & Benefits

We are committed to offering a competitive wage and a comprehensive benefits package. Some of the benefits available include:

• Casual dress on non-meeting days
• A professional, fast-paced, working environment
• GREAT leadership and high visibility
• Highly competitive compensation plus bonus
• Medical/Dental/Vision/Accident coverage
• Short Term/Long Term Disability
• Life Insurance
• 401k Savings Plan with company match up to 4%
• CEU Reimbursement
• Generous Paid Time Off

Position Requirements - Required Knowledge, Skills and Abilities:

• Working knowledge, use and, application of Generally Accepted Accounting Principles
• Thorough knowledge of Microsoft Excel
• Working knowledge of VOI communications
• Display an outgoing, friendly and cooperative personality
• Ability to work without constant supervision
• Honesty and accuracy
• Display good judgment
• Experience with multiple entities
• Advanced Excel skills
• Proficient with high volume of transactions
• Working knowledge of Microsoft Dynamics Great Plains accounts payable system is a plus
• Some supervisory or lead experience
• Critical thinking

Education, Certification and Experience Required:

• Bachelor of Science Degree in Accounting or equivalent
• Minimum of three years' experience in Accounts Payable practice or Accounting

Physical and Environmental Conditions:

The duties of this position are performed mainly at the offices of XCD Management Services, following a general work schedule of Monday through Friday. Occasional overnight travel may be required when visiting out of town locations operated by XCD Management Services. Attending seminars or continuing education classes to upgrade knowledge may also be required.

XCD Management Services is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin or disability. Pre-employment criminal background screening and drug test are required.