FOIA Coordinator

Salary: $28.32 - $53.05 Hourly
Location : Woodbridge, VA
Job Type: Full-Time (FT)
Job Number: 202610652
Department: FIRE & RESCUE
Division: COMMUNITY SAFETY DIVISION
Opening Date: 07/15/2026
Closing Date: 7/29/2026 11:59 PM Eastern
GRADE: B31
Hiring Salary: $28.32 - $40.69


Introduction
Do you have experience processing FOIA requests? Are you seeking an opportunity to make a difference in a growing Public Safety organization? The Prince William County Department of Fire and Rescue is seeking a dedicated, organized professional with a passion for Government transparency to join our team as a Department FOIA Coordinator.
In this role, you will manage incoming public records requests, coordinate with internal departments to retrieve responsive records, and ensure compliance with the Virginia Freedom of Information Act (VFOIA).
About This Role:
The FOIA Coordinator will serve as the central point of contact for public records requests across multiple offices within Prince William County Department of Fire and Rescue and will routinely collaborate with the County Attorney's FOIA Officer to respond to multi-agency requests. The successful candidate will possess exceptional attention to detail, strong written and verbal communication skills, and the ability to manage requests within strict statutory deadlines. Administrative experience in a legal environment is a plus. The ideal candidate will have experience drafting standard response letters and applying appropriate exemptions when warranted.
Minimum Requirements:
High School Diploma or G.E.D

3 years of clerical, data entry or records experience
Preferences:

• Knowledge and understanding of the statutory and regulatory requirements of the Virginia Freedom of Information Act (VFOIA), including the application of FOIA exemptions and redaction guidelines.
• Knowledge of law enforcement and investigative operations
• Familiarity with Virginia Public Records Act (VPRA)
• Familiarity with FOIA tracking software (Tyler 311 or other)
• Thorough knowledge of Adobe Pro and ServU Large File Transfer applications
• Strong analytical, written, and communication skills
• Excellent time management and organizational skills
• Excellent customer service skills
• Cash handling experience
• Intermediate to Experienced skill level with Microsoft Excel

Special Requirements:
Background checks, which may include but are not limited to criminal history check, credit history check, education verification check, license verification check, and/or fingerprinting may be required as posited in the job advertisement.

Fire & Rescue Requirements: Effective October 2012, mandated by the Virginia State Board of Health 12VAC5-31-540, VA EMS Regulations require a criminal background check conducted by the Central Crime Records Exchange and the National Crime Information Center via Virginia State Police; and a driving record transcript from the individual's state Department of Motor Vehicles.


Work Schedule:
Monday-Friday 8:00 am - 4:30 pm

Work location: 5 County Complex Ct., Suite 160, Prince William, VA 22192

This position may be eligible for teleworking consideration after a 6-month training period.

Flexibility is required as business needs may change.
Starting Salary Range :
$28.32 - $40.69
We also offer great benefits including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here PSLF for additional information.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

SEE YOURSELF HERE!
Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.
The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees

Click on the link below to explore our plans and rates.
01


By submitting this application, I understand the following: 1). Only the information provided on my application is used to determine my qualifications; 2). My resume will not substitute for the education, work experience and required fields on the County application; 3). Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited and 4). If selected, my employment dates will be verified back three (3) years (if applicable), with a required reference from my current or most recent employer.

• Yes, I acknowledge and understand the above statement and wish to continue in this process.
• No, I do not wish to proceed any further in this process.

02


This position requires a high school diploma or G.E.D. Please select the option that reflects your highest level of completed education:

• Bachelor's degree or higher in Business Administration or related field
• Bachelor's degree or higher in unrelated field
• Associate degree in Business or Office Administration or related field
• High School Diploma or G.E.D
• None of the above

03


This position requires 3 years of clerical, data entry or records experience. Please select the option that reflects your experience.

• 3 or more years
• 1-2 years
• less than 1 year
• No experience

04


Please indicate if you have experience in any of the following environments. Select all that apply.

• Local Government
• Fire and Rescue
• Law Enforcement
• Executive Level Support (Director, CEO/COO, Division Chief, etc.)
• Legal
• None of the above

05


Please select the options that reflect your customer service experience. Select all that apply.

• Daily contact with the public
• Working with customers over the phone
• Resolving customer complaints
• Providing written responses to customer inquiries
• None of the above

06


Please quantify your experience processing Virginia FOIA information requests.

• 3 or more years
• 1-2 years
• Less than 1 year
• None of the above

07


Please describe your knowledge of the Virginia Public Records Act (VPRA).

• I have working knowledge or higher of records retainage/destruction guidelines .
• I have no knowledge

08


Please select the applications with which you are proficient. Select all that apply.

• Word
• Outlook
• Excel
• PowerPoint
• FOIA tracking software (Tyler 311 or other)
• Redaction software (Adobe Pro or other)
• Serv-U Large File Transfer
• None of the above

09


Please quantify your cash handling experience.

• 3 or more years
• 1-2 years
• Less than 1 year
• None of the above

10


Please rate your skill level with Microsoft Excel

• Advanced - create complex functions, nested functions, pivot tables and database queries. Use of formulas like VLOOKUP, date calculations, data validation, macros and templates.
• Experienced - multi-level sorting, filters, charts/graphs, import/export data, protecting cells and workbooks, using conditional formatting.
• Intermediate - build basic formulas and functions (e.g. SUM, AVERAGE) format spreadsheet data, manage larger workbooks.
• Basic - create spreadsheets, enter and edit data, format and manage workbooks, insert rows and columns.
• No experience

11


This position will create response letters for stakeholders within the Department of Fire and Rescue. Please indicate your experience composing FOIA letters with correct application of exemptions.

• 3 or more years
• 1-2 years
• Less than 1 year
• None

12


Please quantify your experience assigning, tracking and filing extensions for FOIA requests.

• 3 or more years
• 1-2 years
• Less than 1 year
• None

Required Question