CRM Data Coordinator

Job Description

Job Description

Who We Are

HMC Architects is an employee-owned design firm with an inherent desire to make a difference in our communities. As a purpose-driven brand based on values, our mission “to design for good” drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces.

Why Join HMC

As an employee owned company you become an owner after one year—receiving company-provided shares at no cost and building long-term financial growth as the firm succeeds. We also give back through our volunteerism with our Designing Futures Foundation, which advances sustainable and regenerative design and supports the next generation of innovators. In addition to this, we also support our team through:

• Culture : We put people over profits, giving them the flexibility to manage their work and life. We believe in fairness, equality in opportunity, and rewarding those who perform.
• Wellness : company paid wellness courses, on-site gyms (at select locations), access to financial advisors and discounts to wellness platforms, gyms and more.
• Professional Development : LinkedIn learning access, business development training, supportive mentorship, company-paid ARE study materials, exam fees, and licensure completion bonuses.
• Comprehensive Comp and Benefits : Base+Bonus+Equity+401k, including student loan repayments, wellness programs, full medical, dental, vision, time off and holidays above industry standard.

Job Summary

The CRM Data Coordinator is a key player in powering the work of our Marketing, Finance, Practice, and IT teams by keeping our CRM data accurate, organized, and running smoothly. In this role, you’ll dive into the details—entering, updating, and managing information tied to our projects, employees, clients, and pursuits. This is a fantastic opportunity for someone early in their career who loves structure, thrives on accuracy, and is excited to learn how high-quality data drives marketing strategy, pursuit success, and meaningful firmwide insights. If you’re detail-obsessed and ready to make an impact, we want to hear from you!

This position is located in HMC’s Ontario , California office. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.

Responsibilities

• Enter, update, and maintain CRM records for projects, pursuits, clients, partners, and employees.
• Ensure accuracy and completeness of data by reviewing records with project and marketing teams.
• Maintain consistent formatting, naming conventions, and supporting documentation in the CRM.
• Track and resolve missing or incomplete data by coordinating with internal team members.
• Assist with routine data audits, cleanup initiatives, and ongoing data quality improvements.
• Run standard CRM reports and prepare data for Marketing and Business Development review.
• Support recurring reporting schedules and updates.
• Follow established CRM standards, workflows, and procedures; help document processes as needed.
• Respond to routine CRM data requests and inquiries.
• Collaborate with cross-functional teams to gather project and pursuit information.
• Participate in CRM and process-related training.

Requirements

• 0–2 years of experience in data entry, administrative support, marketing coordination, or a related role.
• Strong attention to detail and accuracy when working with structured data.
• Proficiency with Microsoft 365 (Excel, Word, Outlook, Teams).
• Ability to follow defined processes and manage repetitive tasks efficiently.
• Strong organizational, time management, and communication skills.
• Exposure to CRM systems (Deltek or similar) preferred.
• Experience in professional services (AEC, consulting, etc.) preferred.
• Interest in marketing operations, business development, or data management preferred.
• Detail-oriented, dependable, and able to work independently or collaboratively.
• Willingness to learn new systems, processes, and best practices.

The salary range for this position is $21.45 - $29.21/hour ($44,6199 - $62,558).

The actual salary offered for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.