Project Manager 1

A qualified candidate for the Project Manager 1 position will possess experience directing the construction of smaller construction projects. The PM1 role is to manage, from inception to completion, the construction process for all projects assigned to this individual. If they are assigned to a larger project as an assistant to a Project Manager 2 or 3, they will work as directed by the Project Manager 2 or 3 on that project. The PM1 will provide leadership from preliminary budgeting, through final design, permitting, construction and project closeout on their projects when they are assigned the manager.

Essential Functions & Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Must know and have mastered the Assistant Project Manager’s (APM’s) functions and responsibilities.
• Must provide their assigned projects with energetic, accountable, and competent leadership.
• Must proactively control the job, do not wait for anything. ▪ Responsible to manage a good working relationship with the Owner, Architect, design team, and all trade partners.
• Must know the Owner Contract, subcontract, and know what and when to enforce it.
• Attend site visits, pre-bid meetings, jobsite walk throughs, and coordination meetings to understand the constructability of projects.
• Review plans and specifications to identify the types and grades of materials and equipment needed and to ensure compliance with project requirements.
• Review the estimate to understand how the budget fits the construction and time frame of the projects assigned.
• Conduct pre-job meetings with Superintendents to review scope of work, manpower requirements, work sequence, special requirements, and safety awareness.
• Document meetings via ProCore meeting template and distribute to applicable parties.
• Facilitate, host, and document all meetings as required.
• Coordinate and collaborate with the Project Superintendents.
• Develop a “game plan” with the superintendent and then create the formal project schedule.
• Determine with the superintendent the equipment, and manpower needs of the project.
• Review the APM’s setup of the project in Procore. ▪ Set up the budget in line with the overall “game plan”, then have accounting input into Sage.
• Draft the Schedule of Values (SOV) for review by the Project Executive, and then once approved, submit to the Owner and Architect for approval prior to the first pay application.
• Populate the buyout log for all required subcontracts and material purchase orders.
• Determine the priority and order of the project buyout, discuss with the PM2, PM3, or PEX.
• Write subcontracts and issue to subcontractors.
• Write Major Purchase Orders and issue to the vendors.
• Establish self preforem budget with superintendent and monitor weekly for compliance with budget and plan for allocation of hourly work.
• Responsible to obtain all required permits.
• Ensure that the subcontractors receive a copy of the permit so that they can acquire their permits.
• Ensure that the Owner Contract is recorded prior to any work being performed on the project.
• Responsible for ensuring that the submittal log has been correctly populated by the APM prior to it being submitted to the Architect for review.
• Responsible for ensuring that the material delivery log is correctly populated for all equipment and materials.
• Delegate to the APM for set up in ProCore, ensure that it is complete and correctly populated.
• Responsible for ensuring that all subcontracts are signed, and insurance is in place prior to any subcontractor working on the jobsite.
• Responsible for the monthly update of the project schedule, delegate to the APM, but review to ensure that it is done correctly.
• Responsible for understanding the billing process, prepare the monthly pay application, and get it turned in on time in accordance with the Contract.
• Responsible for approving all subcontractor and vendor invoices for assigned projects.
• Responsible for following up on the monthly payment to ensure that we receive payment on time.
• If Owner payments are late, responsible for notifying Project Executive immediately.
• Responsible for updating and maintaining the Proposed Change Order log.
• Ensure that the team is accurately updating submittal, RFI, and material logs.
• Understand what is in the Contract, and if a cost item is out of the contracted scope, then they will start the change process.
• Manage the change process, including takeoffs, pricing by subcontractors and vendors, and self-performed work.
• Responsible for presenting and receiving approval on all Proposed Change Orders.
• Incorporate approved Proposed Change Orders (PCO) into Owner Change Orders (OCO), then ensure signature by the Owner.
• Convert Owner Change Orders (OCO) into subcontract and major purchase order change orders in a timely manner as to not delay the work.
• Prepare the Monthly Job Bill of Health (MJBOH), to project and forecast the project schedule and financials.
• Ensure that the MJBOH is discussed with the Project Superintendent.
• Submit the MJBOH to the Director of Operations on a timely basis each month.
• Responsible for maintaining the project budget.
• Responsible for project closeout.
• Responsible for getting and recording the substantial completion form and/or Notice of Termination.
• Responsible for completing all punch list items within two weeks of project substantial completion.
• Responsible to prepare and present the weekly project progress reports for internal and external clients, this may be delegated to the APM, but review and ensure it meets our standards.
• Responsible to ensure adherence to all health and safety standards and report issues.
• Responsible to perform all APM duties if one is not assigned to the project.
• Must perform a modified set of responsibilities if assigned to a larger project with a Project Manager 2 or 3. All expectations will be clearly communicated between all parties and the Director of Operations.
• Responsible to follow company policies and procedures and identify procedure breaches to the PX.
• Expands skillset by managing small projects with upper-level oversight but may need guidance on complex situations, negotiating, and dispute resolution.
• May be on large project handling specific divisions of turnkey.
• May manage their own projects turnkey with upper-level oversight.

Supervisory Responsibilities

• Manages APM & does APM tasks when not assigned an APM.
• Oversee the daily workflow of their assigned projects.
• Ensure that performance goals are clearly communicated and current for assigned personnel and subcontractors.
• Provide fair, constructive, and timely feedback towards performance expectations and goals of direct reports.
• Participate in performance evaluations with the Director of Operations according to established systems and policies.
• Provide direct training, assistance, guidance, and coaching support as needed to assigned APM’s.

Education, Experience, & Qualifications

• Bachelor’s degree in construction or related field, with a minimum of 3 years demonstrated experience in commercial construction project management.
• Computer skills include proficiency in Microsoft office, Procore, P6, Sage, Bluebeam, and other project management software. ▪ Must have excellent attention to detail.
• Must possess strong written and verbal communication skills.
• Must have experience with, and understanding, of all 16 divisions of construction.
• Must be able to read and interpret construction documents and identify issues and discrepancies in the documents.
• Must be able to plan and schedule the completion of work with economics, safety, and budget in mind.
• Must be proficient at multi-tasking and organizing activities to meet deadlines.
• Must understand the technical requirements of the construction industry.
• Must be knowledgeable of standard contracting and subcontracting procedures and practices.
• Must be able to manage, with the Project Superintendent, all subcontractors and vendors.
• Must own a working vehicle with valid Driver’s License.

Physical & Mental Demands

• The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is frequently required to sit, stand, walk, use hands to grasp, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl.
• The employee will need to regularly lift and/or carry items weighing up to 50 pounds.
• While performing the duties of this job, the individual is regularly required to communicate information and ideas effectively so others will understand.
• Must be able to exchange accurate information in these situations both verbally and in writing.
• Must be able to listen and communicate based on facts, logic, and reason.
• Specific vision abilities required by this job include the ability to observe details at close range (within a few feet of the observer), as well as peripheral vision and depth perception.
• Read, analyze, and interpret data (emails, memos, letters, etc.)
• Maintain visual attention and mental concentration for significant periods of time.
• Use of PPE when on construction site.

Work Environment

• Duties are performed both in an office environment and at work sites to review progress and meeting with project stakeholders; travel to work sites using employee's personal transportation is required.
• At worksites, exposure to conditions like weather elements, airborne particles, dust, asphalt, moving mechanical parts, occasional chemicals, electrical shock, vibration, and loud noise, and hazards of a construction site may occur.
• Regular and predictable attendance is required for this full-time position.
• Workdays and hours coincide with job site and/or office hours.
• Evening and weekend work may be required as job duties demand.
• This role routinely uses standard office equipment such as laptop computers and various digital devices.

Work Authorization

• Applicants must be currently authorized to work in the United States for any employer.

Disclaimer

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• This job description shall not constitute or be construed as a promise of employment or as a contract between Perrier Esquerré Contractors, LLC, and any of its employees.