Accounts Payable Specialist

Job Description

Job Description

Description:

The Accounts Payable Specialist is responsible for managing all aspects of the accounts payable process, ensuring timely and accurate processing of invoices and payments. This role requires a proactive individual who can effectively communicate with customers and internal departments, maintain accurate records, and contribute to the overall financial health of the organization.

Essential Functions and Responsibilities:

• Process and manage accounts payable transactions including invoicing, cash receipts, and credit memos.
• Monitor accounts for due payments and follow up with customers to ensure timely payments.
• Reconcile accounts payable ledger to ensure all payments are accounted for and properly posted.
• Generate and analyze accounts payable reports to identify trends and potential issues.
• Collaborate cross departmentally to resolve billing discrepancies and disputes.
• Maintain accurate and up-to-date records of all accounts payable transactions.
• Prepare monthly, quarterly, and annual financial reports related to accounts payable.
• Assist in the preparation for audits and provide necessary documentation and support.
• Implement and maintain effective internal controls and procedures related to accounts payable.
• Participate in continuous improvement initiatives to streamline and enhance the accounts payable process.
• Other duties as assigned.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or equivalent experience.

• Minimum of 3 years of experience in accounts payable or related finance role, preferably within a manufacturing environment.

• Strong understanding of accounting principles and practices.

• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and MS Office Suite, particularly Excel.

• Excellent analytical, problem-solving, and organizational skills.

• Strong communication and interpersonal skills with the ability to interact effectively with customers and internal teams.

• High level of accuracy and attention to detail.

• Ability to work independently and as part of a team in a fast-paced environment.

• IQMS experience is a plus.

Company Details:

• Location: Sarasota, FL

• This position will report to the Controller.

Kreate is an equal opportunity employer. The Statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company.