Facilities Specialist

Job DescriptionJob DescriptionThe Facilities Specialist is responsible for ensuring the smooth functioning and upkeep of all facilities, addressing routine maintenance, and overseeing specialized contractors when needed. This role will handle a variety of tasks including general repairs, painting, installing whiteboards, and other essential projects to maintain the buildings' functionality and aesthetic standards.Key Areas of Responsibility: • Building Oversight: Monitor the condition of facilities across all 3 of buildings to ensure a safe and comfortable environment for all employees and visitors. • Routine Maintenance: Perform general maintenance tasks such as minor plumbing, electrical work, lighting repair, and HVAC system checks. • Project Management: Complete a variety of facility-related projects, including but not limited to painting, fixing furniture, assembling equipment, hanging whiteboards, and installing shelving. • Vendor Management: Coordinate with specialized contractors and service providers for tasks beyond the scope of routine maintenance, such as electrical, plumbing, and HVAC repairs. • Inventory Management: Maintain an inventory of supplies and materials needed and reorder, as necessary. • Emergency Response: Act as the first point of contact for emergency maintenance issues and provide quick resolutions or escalate as needed. • Facility Improvement: Identify and recommend opportunities for facility improvements, including upgrades to building systems, aesthetics, and functionality. • Regular Inspections: Conduct routine inspections of facilities to identify potential issues and proactively address them after they become major problems. • Documentation & Reporting: Keep accurate records of maintenance activities, repairs, and projects completed. Report progress and challenges to the Facilities Manager regularly. • Customer Service: Address building-related concerns from employees or visitors in a professional, timely, and courteous manner.Knowledge, Skills and Abilities: • Proven experience in facilities management, maintenance, or a related field, in a corporate or industrial setting. • Strong knowledge of building systems, including HVAC, plumbing, electrical, and lighting. • Skilled in general repairs, maintenance, and minor construction tasks. • Knowledge of OSHA regulations and safety standards. • Proficiency with basic computer tools for reporting and inventory management. • Certification in facilities management or maintenance is preferred. • Ability to manage multiple tasks independently and prioritize effectively. • Excellent communication skills, both written and verbal. • Strong problem-solving skills with attention to detail.