Mechanical Project Manager (HVAC & Plumbing)

Job Description

Job Description

Drive Project Success in HVAC & Plumbing - Join Total Mechanical Solutions as a Mechanical Project Manager!

Position Title: Mechanical Project Manager (HVAC & Plumbing) 

Company Name: Total Mechanical Solutions

Salary Range: $70,000-$140,000 + per year, based on experience

Employment Type: Full-Time

Industry: Commercial HVAC / Mechanical Contracting

Location: Ruther Glen, VA

Job Overview

Total Mechanical Solutions is seeking an experienced Project Manager to join our growing commercial HVAC and plumbing division. This role is vital to ensuring projects are executed on time, within budget, and to the highest quality standards. As a Project Manager, you'll oversee the planning, financial management, and coordination of multiple projects while maintaining strong relationships with clients, subcontractors, vendors, and field teams. If you're a results-driven professional with proven mechanical contracting experience, this is your chance to take the lead on impactful projects across the Washington, D.C. to Richmond region.

Who We Are

At Total Mechanical Solutions, we're more than a contractor-we're a trusted partner in delivering excellence in mechanical systems. From complex HVAC builds to large-scale plumbing installations, we take pride in building lasting solutions and lasting relationships. Our culture is collaborative and team-oriented, with an emphasis on employee growth, training, and career advancement. When you join TMS, you're part of a company that invests in your success while driving innovation in the mechanical contracting industry.

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Key Responsibilities

• Review project plans, specifications, and permits to ensure compliance and readiness.
• Manage the distribution of contract documents to field managers, subcontractors, and vendors.
• Lead the submittal process — coordinate with vendors, create and track logs, and ensure compliance with project requirements.
• Spearhead procurement efforts, including issuing purchase orders, buy-outs, and tracking delivery schedules.
• Develop, issue, and manage subcontractor contracts and pay applications.
• Generate, review, and track RFIs (Requests for Information) to maintain project clarity and progress.
• Coordinate communication with general contractors, subcontractors, vendors, and field staff.
• Track daily project documentation, including timesheets, correspondence, and progress reports.
• Manage and process change orders, ensuring scope and cost adjustments are properly documented.
• Lead or attend project progress meetings, maintaining an updated calendar of events and deliverables.
• Oversee close-out procedures, including as-builts, punch lists, O&M data, warranty letters, and attic stock.
• Provide mentorship and training to project staff, ensuring consistent team development.
• Monitor and manage job costs, budgets, and financial performance of projects.

Qualifications

• 2–5+ years of mechanical and plumbing project management experience.
• Strong knowledge of HVAC and plumbing systems in commercial construction.
• High school diploma required; bachelor's degree in construction management, engineering, or a related field preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Ability to interpret plans, specifications, and contract documents.
• Excellent written and verbal communication skills; Spanish bilingual skills a plus.
• Strong organizational skills with the ability to prioritize under tight deadlines.
• Proven ability to build and maintain strong professional relationships.
• Demonstrated leadership, problem-solving, and decision-making abilities.
• Ability to regularly visit jobsites and navigate active construction environments safely.
• Must meet physical requirements for site work, including walking uneven terrain, climbing, and standing for extended periods.
• A background check will be completed as part of the onboarding process, in compliance with applicable laws.

Benefits

• Competitive Base Salary ($70,000–$120,000 per year)
• Medical, Dental, and Vision Insurance
• Health Reimbursement Account (HRA)
• Paid Time Off (Vacation, Holidays, Sick Leave)
• Retirement Savings Program
• Company Vehicle or Vehicle Reimbursement
• Tech Package (Laptop/Tablet Provided)
• Paid Training, Certifications, and Professional Development
• Annual Company Trips and Events

Schedule

• Full-Time — Monday to Friday
• Availability for occasional weekend work, depending on project demands

Location

• Based in Ruther Glen, VA
• Projects span the Washington D.C. to Richmond region
• Must be willing to travel to various jobsites within this service area

Equal Employment Opportunity

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

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