Millwork Production Coordinator

Millwork Production Coordinator

We're hiring an Entry Level Millwork Production Coordinator to support the Millwork team by ensuring materials and logistics flow seamlessly through the shop. This role is responsible for coordinating purchasing, shipping, inventory, and associated documentation while maintaining strong organizational systems that enable efficient shop operations. The Production Coordinator is a key internal partner who reduces friction in the production process, allowing the shop team to execute work accurately, on time, and with minimal disruption.

What You'll Do

As a Millwork Production Coordinator, you'll be responsible for:

• Coordinating with Millwork Engineer and Shop Supervisor to create take-offs from approved drawings for casework, hardware, and project components.
• Coordinating purchasing of materials, hardware, and shop supplies in alignment with production schedules.
• Tracking all orders and maintaining accurate records for cost tracking and schedule visibility.
• Partnering with the Shop Manager and Shop Supervisor to anticipate and fulfill material and tooling needs.
• Maintaining inventory levels of consumables and ensuring timely replenishment.
• Coordinating outbound shipments including samples, materials, and hardware packages.
• Preparing shipment inventories and documentation for project deliveries.
• Coordinating shipping of materials to subcontractors and external partners.
• Arranging logistics for casework delivery including transportation, warehouse coordination, and site delivery.
• Organizing shipping paperwork and photos for submittal to project teams.
• Communicating delivery schedules, inventories, and updates to project teams in collaboration with Millwork Project Manager.
• Overseeing loading and ensuring completeness and accuracy of shipments.
• Performing local deliveries as needed to support production and project timelines.
• Tracking and managing inventory of hardware, sheet goods, and shop consumables.
• Supporting organization of shop storage systems for efficient access and control.
• Assisting in coordinating tool maintenance documentation and filing.
• Coordinating waste management including trash and recycling schedules.
• Providing day-to-day administrative and operational support to the Shop team.
• Coordinating with IT to ensure necessary equipment and systems are in place.
• Running errands and completing tasks that enable uninterrupted production flow.
• Partnering with Shop leadership to maintain organization across materials, hardware, and workspaces.
• Stepping in to resolve gaps or issues proactively, demonstrating flexibility and ownership.
• Overseeing shop vehicle usage, maintenance, and readiness.
• Communicating clearly and consistently with shop staff, project teams, vendors, and subcontractors.
• Prioritizing and managing multiple tasks and projects simultaneously with strong attention to detail.
• Maintaining accurate records and ensuring follow-through on all commitments.
• Actively listening, asking questions, and escalating issues when needed.
• Following and reinforcing shop safety procedures and policies.
• Assisting in documentation of safety and tool maintenance protocols.
• Maintaining awareness of safety requirements in daily tasks and logistics coordination.
• Ensuring compliance with company policies and safe work practices.

What You Need To Succeed

To be successful as a Dowbuilt Millwork Production Coordinator, you'll need:

• At least 1 year of professional experience in an administrative support role, preferably a cabinet shop, manufacturing facility, or similar.
• Critical thinking skills; attention to details and accuracy
• Basic understanding of purchasing, inventory, or accounting processes preferred
• Ability to read architectural drawings preferred
• Proficiency in Microsoft Office and/or similar systems (Excel, Word, Smartsheet)
• Strong organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Professional, respectful, and service-oriented approach
• Self-motivated, adaptable, and proactive
• Willingness to learn and take on new challenges
• Positive attitude with strong follow-through

• Valid driver's license and reliable transportation
• Ability to perform occasional local deliveries and travel (less than 10%)
• U.S. work authorization
• Ability to stand and walk for extended periods
• Ability to lift and carry up to 50 lbs.
• Ability to climb ladders and navigate shop environments
• Ability to perform tasks requiring fine motor skills and manual dexterity
• Ability to work in indoor/outdoor environments and varying conditions
• Ability to work in dusty environments with appropriate PPE
• Vision abilities include close, distance, color, and depth perception

What We Offer

We are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life:

• Competitive pay commensurate with skills and experience
• 100% paid Medical, Dental, Vision, short-term disability and $50k in basic life insurance for full-time employees 1st of the month following DOH
• 35% Medical and 30% Dental + Vision coverage for eligible dependents
• 401(k) retirement savings plan with 3% employer safe harbor contribution
• 8 paid holidays each year, no waiting period
• Paid Time-Off (PTO) 0.046 hours per 1 hour worked (approx. 12 days for full-time employees) with an increase to this accrual each January with years of service up to max of 176 hours/22 days annually
• Annual tool stipend and tool loan policy
• Education/Tuition Reimbursement program
• Opportunities to build for Dowbuilt in other regions, if desired

The base pay range for this position is $25.00-$35.00 per hour. Actual compensation within this range will be determined based on factors including, but not limited to, relevant experience, skills, education, certifications, geographic location, and internal equity. New hires typically start below the midpoint of the range, with the opportunity for growth and advancement over time.

Dowbuilt is a construction company founded in 1980, and today our talented teams can be found from coast to coast. We excel at cutting-edge, innovative, never-been-done-before residential projects and home serviceall of which require precision and impeccable attention to detail. We work with top architects, and our builds are regularly featured in publications such as Architectural Digest and Architectural Record.

The Dowbuilt culture is one of carecare for our employees, clients, and the talented craftspeople we partner withresulting in care for the incredible designs we bring to life.

We're committed to investing in our team members' ongoing professional development. At Dowbuilt, we want everyone to have equal opportunity to play to their strengths, fill gaps in knowledge, and grow professionally. We believe that effective career development requires two-way, open communication between employee and manager. Expectation setting happens on both sides, along with support, mentorship, and goal setting at regular intervals. Find out where your career will take you at Dowbuilt.

Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.