Program Coordinator

Job Description

Job Description

Experience Without Limits
Come shape the future of brand experience.

At Jack Morton, we design and build  head-turning, smile-inducing, impact-driving brand experiences that redefine what experiential marketing can achieve. We help our clients  unlock the full value of experiences by turning bold ideas into meaningful connections.

That takes a team that's bold, curious, and acts as one. We build on each other's ideas, challenge conventions, and show up for one another every day. Here, you'll do your best work, grow quickly, and partner across clients, disciplines, and global teams to bring new ideas to life.

This is a place where curiosity drives what's next, boldness raises the bar, and every win is shared. Where ownership is expected, egos are left at the door, and the work reflects the passion and talent of the people behind it.

Experience without limits—in your work, your growth, and your impact.

Position Summary  

The Program Coordinator provides administrative support to the Program Management team, helping keep projects organized and running smoothly. This role assists with scheduling, documentation, reporting, communication, and other day-to-day coordination activities while gaining experience in program management. 

ESSENTIAL DUTIES AND RESPONSIBILITIES  include the following.  Other duties and responsibilities may be assigned.  The duties and responsibilities as outlined in this Job Description may be changed from time to time by Jack Morton Worldwide, as it deems necessary, without further notice to the Employee.  

Key Responsibilities  

• Provide administrative support to Program Managers and Program Directors. 

• Schedule meetings and maintain calendars. 

• Prepare meeting agendas, take notes, and distribute action items. 

• Organize and maintain project files and documentation. 

• Update project trackers and internal systems. 

• Assist with reports, presentations, and spreadsheets. 

• Help track project timelines and follow up on outstanding tasks. 

• Support the creation of purchase orders, invoices, and other project documentation. 

• Coordinate communication between internal teams. 

• Maintain accurate records and ensure documentation is complete. 

• Assist with process improvements and other administrative projects as needed. 

Supervisory Responsibilities:   

This job has no supervisory responsibilities.  

QUALIFICATIONS     

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. (Canadian Positions: Accommodations will be made, up to undue hardship, for employees that advise accommodation is required pursuant to the prohibited grounds of the human rights legislation.) 

• 0–2 years of administrative, coordinator, or office support experience. 

• Strong organizational and time management skills. 

• Excellent communication skills. 

• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). 

• Detail-oriented with the ability to manage multiple priorities. 

• Positive attitude and willingness to learn. 

CORE COMPETENCIES  

• Organization 

• Attention to Detail 

• Communication 

• Teamwork 

• Time Management 

• Adaptability 

• Customer Service 

• Accountability 

EDUCATION and/or EXPERIENCE

Bachelor's degree (B.A. or B.S.) from four-year college or university; and 2+ years' experience as an Program Manager or similar experience successfully executing projects and programs and/or training; or equivalent combination of education and experience.  

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations.  Ability to write reports, proposals and business correspondence.  Ability to effectively present information and respond to questions from groups of Company employees and managers, customers and the general public.  

MATHEMATICAL SKILLS 

Ability to work with mathematical concepts such as probability and statistical inference.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.  

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.  

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to stand for long periods of time; walk long distances; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and /or move up to 10 pounds.  Specific vision abilities required by this job include ability to adjust focus.  

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  (Canadian Positions: Accommodations will be made, up to undue hardship, for employees that advise accommodation is required pursuant to a prohibited ground of the human rights legislation.)  

The noise level in the work environment is usually moderate.  

Jack Morton is an equal opportunity employer; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law. 

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Requisition #: 2213

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***JOB SCAM ALERT***

We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name – and the names of some of our employees – to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers.  Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address "@jackmorton.com" or "@jackmorton.co.uk" or "@impact-xm".  We will never require an applicant to provide credit card or banking information to cover any supposed advance costs.

If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action.

Jack Morton takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity.

We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.