Accounts Payable Manager

Key Responsibilities Operational Leadership Oversee the full-cycle accounts payable process, including invoice receipt, coding, approval, payment, and reconciliation for high-volume, multi-location QSR operations. Ensure adherence to corporate accounting policies, approval hierarchies, and internal control requirements. Maintain accurate vendor records and ensure compliance with W-9, 1099, and tax reporting requirements. Monitor AP aging reports and manage payment runs to optimize cash flow while maintaining strong vendor relationships. Resolve escalated vendor disputes promptly and professionally. Team Management & Development Supervise, mentor, and evaluate AP staff (internal and external) performance, setting clear goals and expectations. Provide training and ongoing support to ensure the AP team is proficient with company systems and processes. Promote a culture of accuracy, accountability, and continuous improvement. Process Improvement & Systems Identify opportunities to streamline AP processes through automation and best practices. Develop and maintain AP metrics/KPIs to monitor efficiency, accuracy, and compliance. Cross-Functional Collaboration Collaborate with Operations to resolve store-level invoice discrepancies and vendor delivery issues. Work closely with Operations and other departments to ensure timely and accurate vendor setup. Assist in month-end and year-end closing processes, ensuring AP accuracy in the general ledger. Qualifications Education & Experience Bachelor’s degree in Accounting, Finance, or related field preferred; equivalent experience considered. 5+ years of accounts payable experience, with at least 2 years in a supervisory/managerial role. Experience in a multi-unit, multi-state QSR, retail, or hospitality environment strongly preferred. Proficiency with ERP systems (Microsoft Dynamics 365 Business Central) and AP automation tools (Ottimate, formerly PlateIQ). Strong leadership and team development skills. Excellent organizational skills with the ability to manage competing priorities in a fast-paced environment. High attention to detail and commitment to accuracy. Analytical mindset with the ability to identify and implement process improvements. Proficient in Microsoft Excel and other reporting tools. Key Performance Indicators (KPIs) Invoice processing accuracy rate. Average invoice processing time. AP process efficiency improvements implemented. Working Conditions Extended hours may be required during month-end close or system implementations. Seniority level Mid-Senior level Employment type Full-time Job function Project Management and Other Industries Restaurants and Hospitality #J-18808-Ljbffr