Medical Department Assistant

Medical Administrator

Are you a detail-oriented, highly organized professional who thrives in a fast-paced environment? We're looking for a Medical Administrator who excels at provider onboarding, addressing patient concerns, coordinating event logistics, and managing multiple schedules with ease.

The ideal candidate is proactive, adaptable, and committed to staying current on policies and procedures while effectively communicating updates and changes to the team. A strong background in PowerPoint design is a plus!

If you're a skilled multitasker with excellent communication and organizational abilities, we'd love to hear from you!

Hourly Pay: $27.35-$29.00

Comprehensive Benefits:

• Employer-paid health insurance (medical, dental & vision): 100% employee coverage and 80% dependent coverage
• 17 days of PTO, 11 paid holidays, and 8+ paid sick days (1 hour earned for every 30 hours worked)
• Retirement plan with a 6% employer match

What You'll Do:

• Calendar & Schedule Management: Coordinate complex calendars, prioritize appointments, and optimize schedules while balancing multiple priorities and stakeholder needs.
• Provider Onboarding: Manage end-to-end onboarding for new healthcare providers, including system access, training, equipment setup, and organizational integration.
• Meeting Coordination: Prepare clear, concise meeting recaps and track follow-up actions to ensure effective communication and accountability.
• Event Planning: Plan and execute large in-person meetings and events, coordinating venues, schedules, attendees, catering, technology, and logistics.
• Patient & Customer Relations: Professionally address and resolve patient and customer concerns with empathy, efficiency, and adherence to company policies.

What You'll Bring:

• High school diploma required.
• Minimum 1 year of experience in a healthcare setting.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong written communication skills, with the ability to prepare letters, reports, policies, and procedures.
• Demonstrated ability to manage multiple schedules and competing priorities.
• Strong verbal communication skills, with the ability to effectively communicate information and data to others.
• At least 1 year of professional experience using computer-based applications in a work environment.

About Us: Chapa-De is a non-profit community outpatient health center with a mission to advance the health and well-being of American Indians and low income individuals living in our communities by providing convenient access to high quality, compassionate care. Clinics located in Auburn, CA and Grass Valley, CA.

Chapa-De recognizes that our strength lies in our people. We are committed to the principles of equal employment and complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is the intent of Chapa-De to maintain a work environment free of harassment, discrimination, or retaliation. We are dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment. Chapa-De provides reasonable accommodation to enable qualified individuals with disabilities to perform the essential functions. Please tell us if you require a reasonable accommodation. We comply with California Department of Public Health Requirements. This may include, but not limited to, masking during flu season for employees who decline an annual flu vaccine. Preference in filling vacancies will be given to qualified Indian applicants in accordance with the Indian Preference Act (Title 25, U.S. Code, section 472 & 473).