Human Resources Coordinator

Who is Jtec Locally owned and operated with large customer base across the US, Canada, and Mexico. Jtec is vertically integrated - our team does it all! From marketing and selling our product, on to R&D and production engineering teams. Raw materials coming in are machined, welded, painted, assembled, and shipped out to our customers. All with help and assistance along the way from administration and support roles: safety, inventory, quality, production support, maintenance, human resources, and more. We work to help each other improve, grow, and advance together . What is Jtec Jtec is at the forefront of new technology and growth, creating innovative solutions for an evolving material handling industry. In 2010, Jtec's flagship product was born: the CarryMore Tugger Cart System . This impressive Mother/Daughter cart tandem design would make its own reputation by reducing costs for users and improving delivery times to the lines and safety in the workplace. It continues today, in a continually evolving design, as the company's best-selling design. In 2016, Jtec's newest product line was introduced: CarryMatic Autonomous Materials Movement System , which is an electric powered system that allows for hands-free transport of materials working with AGV's and AMR's. Jtec Industries has a robust product catalog with four lines, and we are known for our expertise in cart solutions. With a commitment to quality and innovation , Jtec Industries is a trusted partner for businesses seeking to optimize their material handling processes. Employee Engagement Focused - Employees are more than a number to Jtec Quarterly employee engagement activities - usually involving favored foods such as our BBQ catered famous holiday luncheon , hamburger cookouts, Tremont Turkey Festival meal, and more. One-on-one discussions 2-3 times per year to gain insight on areas the company and employees can grow together . Teambuilding and friendly competition with bags/cornhole matches, giant jenga, etc.. Rotating "Teamwork Task Force" Employee Engagement Committee to help generate ideas for company events and choose our Jtec Masters' Employee of the Month. And did we mention we like food?! Periodic Wellness Wednesday snacks and Fresh Cut Fruit Cup Fridays! Competitive Pay and Benefits This position pays between $22.00-$25.00/hour dependent on experience Regular benchmarking our positions and benefits to remain competitive. 401K Match : 100% company match of employee contributions up to 3% deferral, 50% company match of employee contributions between 3% and 5% deferral. Company provided life insurance for employees and dependents. Additional life insurance, short-term disability, long-term disability, critical illness and accident insurances offered. Affordable health/dental/vision insurance. High-deductible health plan with the option of HSA (Health Savings Account) with company match program. Health and/or dependent care FSA (Flexible Spending Account). Comprehensive Wellness Program (company paid annual biometric screening, health challenges, webinars, and more). Start accruing paid time off from day one. Eight paid holidays annually : New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, Christmas day, and an additional Floating Holiday placed annually by management. Summary/Objective The Human Resources Coordinator provides comprehensive Human Resources support across recruiting, onboarding, benefits administration, leave management, payroll preparation, HR systems, employee engagement, and employee relations while ensuring compliance, data accuracy, and exceptional customer service. Serves as a trusted resource for employees and management by maintaining confidential information, promoting company core values, supporting engagement initiatives, and coordinating a wide range of HR programs and processes. Duties and responsibilities Administers the pre-payroll process by reviewing and correcting timekeeping and attendance discrepancies to ensure payroll accuracy. Coordinates hourly incentive programs, including attendance, referral, and overtime bonus programs. Manages daily attendance tracking, monitors performance-related documentation, and escalates concerns as appropriate. Processes employment-related requests, including employment verifications, wage garnishments, workers' compensation documentation, disability paperwork, and salary verification requests. Supports the full recruitment lifecycle for direct-hire and agency candidates, including job postings, resume screening, phone interviews, interview coordination, and pre-employment activities. Coordinates employee onboarding and offboarding processes, ensuring all required documentation and system transactions are completed accurately and timely. Conducts new hire orientation programs to educate employees on company policies, benefits, culture, and expectations. Coordinates leave of absence programs, including FMLA and other applicable leave programs, while providing guidance and support to employees and managers throughout the process. Maintains accurate employee information across HRIS, ERP/timekeeping, benefits, and integrated vendor systems. Processes employee status changes, including new hires, transfers, promotions, and separations, ensuring updates are accurately reflected across all systems. Performs regular audits of HR, payroll, and benefits data; identifies discrepancies and escalates issues to management as needed. Conducts monthly system and data audits to ensure data integrity and compliance. Audits benefit enrollments, deductions, premiums, and account balances across HRIS and carrier platforms to ensure accuracy. Reviews monthly benefit invoices and updates payroll deductions, communicating changes to employees and HR leadership as appropriate. Provides technical support and guidance to managers and employees regarding HRIS and benefits administration systems. Serves as the primary liaison between employees and benefit vendors, facilitating timely and equitable resolution of benefit-related questions and issues. Assists in the development, communication, and administration of employee benefit programs and educational materials. Coordinates annual open enrollment and special enrollment events, including employee enrollment changes, benefit terminations, payroll deduction updates, and corresponding HRIS and vendor system maintenance. Coordinates employee engagement surveys and assists with the communication, analysis, and review of survey results. Participates in employee engagement committees and activities designed to promote a positive workplace culture and employee experience. Provides responsive and professional customer service to employees, applicants, visitors, and other stakeholders by answering inquiries, directing calls, and greeting visitors. Reinforces and promotes Jtec's Core Values through daily interactions, communication, and employee support activities. Maintains strict confidentiality of employee, company, and HR-related information. Assists with special Human Resources projects and initiatives as assigned by the HR Manager. Provides administrative and operational support across all areas of Human Resources as needed. Performs other duties and responsibilities as assigned by the Human Resources Manager or other members of management. Qualifications Education and Experience High School diploma or equivalent, required Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience), preferred 2+ years of experience in an office setting Preferred: Human Resources Certifications (PHR, SPHR, SHRM-CP, SHRM – SCP) Technology Microsoft Office Software, (Excel, Word, Powerpoint, Outlook) required HRIS software, moderate to advanced user preferred Timekeeping Systems Knowledge, Skills & Abilities Process driven self-starter, with the drive/ability to find and resolve root causes to problems. Knowledge of principles and procedures for payroll, timekeeping, compensation and benefits, safety, personnel information systems, and federal, state and local labor and employment laws Problem Solving skills to identify and resolve problems thoroughly in a timely manner and gather and analyze information skillfully Critical thinking skills to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems Analyze, organize, and prioritize work while meeting multiple deadlines Process and handle confidential information with discretion Work as a team member and follow directions Communicate effectively in both oral and written form Effectively present information and respond to questions from groups of managers, employees, clients, customers, and the general public Adapt to changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment Cooperative and good-natured ability to work collaboratively with others Trustworthy and maintains a positive image to build strong relationships Working conditions Flexible Start/End Time; In-office work shifts, typically starting between 6AM and 8AM Sounds, Noise - Job requires occasional exposure to noises that may be distracting or uncomfortable Contact With Others – Job requires daily, frequent contact with others. Face-to-face, phone, and email Telephone – frequent telephone use Freedom to Make Decisions – Job offers decision making freedom as directed by the Manager Wear Common Protective or Safety Equipment: Job requires occasional use of required personal protective equipment Working with a Team – job requires frequent team collaboration Indoors – job is located in an environmentally controlled office Physical requirements Must be able to move about the assigned area Job involves working from a seated position for long periods - 6-8hrs Additional Comments Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. #J-18808-Ljbffr J-Tec Industries, Inc.