Project Support Specialist — Higher Ed & PM Excellence

Job Summary Provide professional level support and project management services for divisional initiatives and projects. Lead the development, implementation, and execution of moderately difficult initiatives with a completion timeline of a year or less. Acts as an advisor to program teams regarding projects, plans, and operations. Perform specialized administrative support for projects and for the unit. This position will interact on a regular basis with unit management, staff, and department staff. Responsibilities Lead and support a broad range of moderately difficult multi‑functional projects and programs, including developing tools, resources, timelines, and other requirements to ensure successful completion; conduct assessments, gather and interpret data, produce reports and provide solutions to manage projects. Initiate and conduct assessments, collect data and benchmark studies to identify needs, gaps, improvements, and provide recommendations to management on issues and matters of significance related to projects, programs and future initiatives. Establish schedules, oversee arrangements and provide logistics support for projects. Participate in the development and execution of program events; coordinate and arrange meeting and project materials for distribution. Prepare correspondence and reports, including drafting, analysis and research on behalf of the unit executive or other unit staff; design, develop and edit project presentations, agendas, and other documentation. Track and present progress reports, proposals and related project communications. Provide specialized administrative support for assigned projects and unit, including coordinating the executive's calendar, meetings and event arrangements. Initiate and/or process HR related documentation including hiring packages, posting requests, schedules and reports as required. Gather and coordinate dissemination of information regarding new or revised policies and procedures within the unit, respond to inquiries regarding Institute and departmental policies and procedures, and make referrals as appropriate. Perform other duties as assigned. Educational Requirements Bachelor's Degree in a related field or equivalent combination of education and experience. Required Experience Four to five years of job related experience. Preferred Qualifications Project Management Professional (PMP) Experience in a higher education environment. Working knowledge and experience with Workday, Cognos, Deltek eTime, and Microsoft Outlook. Prior professional experience in a college or university environment. Experience with Georgia Tech purchasing and procurement processes. Ability to work effectively in a fast‑paced environment with minimal supervision. Demonstrated experience managing projects with proven examples of successful outcomes. Skills Requires strong organizational skills, attention to detail, excellent interpersonal, ability to learn quickly, and strong communication skills (oral and written). Strong project management and process improvement skills. Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status. Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is not considered a position of trust. This position does require a purchasing card (P-Card). This position will not travel. This position does require security clearance. This position is located in Smyrna, Ga. Salary Job Grade A8. Recruiting Range: $56,679.00 - $77,086.00. You must be a US citizen to be considered for this role. Background Check Successful candidate must be able to pass a background check. Please visit #J-18808-Ljbffr Georgia Institute of Technology