Administrative Assistant - Executive Support (on-site)

Administrative Assistant

Whether you're an experienced professional or just getting started, your contributions matter at Fortra. If you're passionate about tackling meaningful challenges alongside talented team members committed to helping each other succeed, all while having lots of fun, we want to hear from you. We offer competitive benefits and salaries, personal and professional development opportunities, flexibility, and much more!

We are seeking a reliable and detail-oriented Administrative Assistant to sit in our Eden Prairie, MN headquarters to support our executive team with a range of administrative tasks. Core responsibilities include but are not limited to coordinating travel, preparing itineraries and meeting documents, filing expense reports, managing document workflows for signature, and supporting special events and programs. This role requires someone with strong organizational skills, excellent time management, and the ability to handle multiple tasks simultaneously with strong communication across all stakeholders.

Coordinate administrative tasks and workflow within the office

Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries

Prepare, review, and submit detailed expense reports in a timely manner for members of the executive leadership team

Manage the Signature Requests email box; print, route, and collect wet signatures on legal and business-critical documents

Organize and maintain both electronic and paper filing systems

Perform notary duties as needed and requested

Support scheduling of meetings, appointments, and events, including coordination across multiple stakeholders and time zones

Processing and directing mail and incoming packages or deliveries

Prepare meeting materials and agendas as needed

Place orders for baby gifts, funeral arrangements, special team recognition, etc.

Be a back up to the facilities team to coordinate and manage onsite fun events, such as happy hours, holiday events, showers, retirement parties, etc.

Maintain a high degree of confidentiality and professionalism at all times

Various other duties as assigned

Qualifications:

25 years of experience in an administrative or office support role

Proficiency with Microsoft Office (Outlook, Excel, Word, and Powerpoint)

Experience with travel booking platform and expense reporting systems

Comfortable handling sensitive legal documents and maintaining confidentiality

Strong attention to detail and a proactive, solution-oriented mindset

Excellent communication and interpersonal skills

Compensation: $22/hr - $28/hr

At Fortra, our compensation philosophy prioritizes fair market value and internal equity, aligning with your experience and specialized skill set. As a full-time, non-exempt employee at Fortra, you'll enjoy a comprehensive benefits package that includes: Health, dental, and vision coverage as of hire Immediate enrollment in 401(k), HSA, and FSA plans Paid time off and sick leave Tuition and personal enrichment reimbursement

At Fortra, work is only part of the story. Explore what Life at Fortra is all about, from perks that support holistic wellbeing to a culture that keeps you connected and empowered to make an impact beyond the job.