Marketing Specialist

NBBJ is an award-winning design firm recognized as a TIME100 Most Influential Company, a Fast Company Most Innovative Architecture Firm and a two-time 2025 AIA National Honor Award recipient. These recognitions reflect our purpose-driven approach that, fueled by ideas and a culture of collaboration, creates healthy buildings, strong communities and a resilient environment. That’s where you come in. With leading clients, diverse colleagues and offices in creative capitals around the globe, a career at NBBJ will inspire you to be extraordinary. You can learn more about our firm, see what it’s like to work here and explore recent projects and ideas at NBBJ.com. Join us to make an impact today! 

The role at a glance:

This is an excellent opportunity to join NBBJ Seattle as a Marketing Specialist. NBBJ Marketing Specialists work with Practice Marketing Directors and Marketing Managers to produce qualifications, proposals and interview presentations that grow potential clients and enhance current client relationships. Marketing Specialists are highly organized team players who are proactive and can perform under tight deadlines. They have a relentless attention to detail and participate in challenging strategic pursuits that align with our clients’ goals. 

Specialists generate well-coordinated and compelling proposals, brochures and presentations which not only address client needs, but also clearly articulate the fundamental design challenge and opportunity for innovation. They are engaged in all phases of the sales cycle including lead generation activities, client relationships and prospect management. They are also part of the larger marketing strategy and ideation group made up of market leaders and the marketing team. 

Successful candidates will have superior prospect, project and time management skills, graphic design and layout expertise, possess the ability to motivate others to reach deadlines and be highly communicative among the team. In addition, specialists are expected to help maintain a robust library of materials and serve as a knowledge expert for project teams.

This role requires you to be located in Seattle and with the ability to work in-office, Monday-Thursday with the option of working remote on Friday. 

In your new role, you will:

• Prospect Management
  • Produce well-coordinated and compelling responses for qualifications, proposals, and interviews primarily utilizing InDesign
    • Organize project team content from strategy to final proposal production.
    • Responsibilities include editing narrative, gathering images, proposal layout, and coordinating sub-consultant information.
  • In collaboration with Marketing Directors or Managers, ensure best practices for point-of-sale workflow through each phase of the process:
    • Prepositioning, proposal, shortlist/selection, interview, and post pursuit responsibilities
  • Build consistent content accuracy, relevancy, and thoroughness through active engagement with the Content Management System
  • Identify opportunities to utilize thought leadership in lead generation and pursuit efforts
• Lead Generation & Client Development
  • Assist content development and final production of custom brochures and lead generation collateral
  • Organize and execute internal business development and market focused client relationship meetings
  • Assist in growing a culture of proactive marketing and client targeting and prepositioning
  • Work closely with Communications team for event logistics centered around business development and lead generation
  • Assist market leaders with collateral needs prior to or after any client engagements.
  • Regular reporting and updates to CRM
• Data Management and Content Organization
  • Utilize proposal tools available for an efficient pursuit process
  • Collaborate effectively with pursuit teams by utilizing collaboration tools:
    • Adobe Editor
    • MS Teams
    • MURAL
  • Assist with collecting and accurately entering prospect and project data into the database.
    • MS Dynamics CRM
    • Deltek Vision
    • OpenAsset
  • Help maintain robust library of narrative for proposals
  • Utilize and update marketing workload and tracking tools

What you will need to succeed:

• 4-year degree in Marketing, Communications or other applicable discipline; a focus in English or journalism a plus
• Minimum of 4-5 years of industry/relevant experience
• Intermediate/expert understanding of the Adobe Creative Suite (InDesign, Photoshop, Illustrator)
• Understanding of basic layout and graphic design principles
• Excellent writing and editing skills
• Exceptional time management, project management and organizational skills
• Experience in proposal development for professional services firms (examples or portfolio requested)
• Ability to work efficiently under multiple deadlines
• Good interpersonal communication skills
• Knowledge of Deltek Vision, OpenAsset, Dynamics CRM and other databases a plus

The annual base pay range for this role is anticipated to be between $78,000-83,000. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications and experience.

We believe that all NBBJ employees should love their work. This means not only loving what you do but having pride in your workplace. We strive to be that irresistible place to work by enhancing your employee experience with customized programs and comprehensive benefits. In addition to 100% covered employee healthcare costs and 401k contributions, we offer unique professional development opportunities, volunteer opportunities and access to leading technology and resources to further help you love your work and advance your career.

• NBBJ has been named three times by Fast Company as one of the most innovative architecture firms.
• Founded in 1943, our first office opened over 75 years ago in Seattle, Washington. We now have over 10 office locations around the globe.
• We are a transdisciplinary, cross-practice focused firm with a deep portfolio of Civic & Cultural, Commercial, Corporate, Healthcare, Higher Education, Science and Technology, Sports, and Urban Environment projects. We also have several areas of service expertise including: Architecture, Environmental Graphic Design, Interior Design, Lighting Design, Workplace Consulting and more.
• In the past decade, NBBJ has received more than 300 awards from leading global, national and regional award programs across the business, real estate and design communities.
• We work with 5 of the top global high-tech companies, 14 of the U.S. News and World Report Top Hospitals, and 4 of the top 10 highest-ranked learning institutions.
• Our clients include institutional leaders such as Cambridge University, Google, Samsung, Cleveland Clinic, Tencent, and Stanford University.