Document Control Specialist (35429)

Job Description

Job Description

DOCUMENT CONTROL SPECIALIST
Downers Grove, IL 60515

Duration: 6 Months
Contract to Direct 
Pay Rate Range: $23.00 - $28.00
Responsible for document control activities, including handling the flow of documentation to and from our clients.

Qualifications
•    High School Diploma / GED
•    Must have 1-3 years of project support, document control 
•    Must be detail orientated and be able to recognize priority of deliverables for processing.
•    Strong technical skills needed in the following: Adobe Acrobat, Microsoft Office Suite (SharePoint, Word, etc.) with intermediate to medium skills in Excel and word.
•    Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.
•    Must have problem solving skills, to strive to understand contributing factors, work to resolve complex situations with appropriate management.
•     Able to meet committed deadlines, work independently, accountable for work, maintains focus, be punctual, and good attendance.

Responsibilities
•    Document Management: Handle the creation, review, approval, revision, and secure archival of documents. This includes document naming, classification, metadata, revision and version control. Issuance of document transmittals and official records.
•    Maintains project record keeping system; ensure that all records management/document practices are performance in accordance with requirements.
•    Assists with monitoring, tracking, and reporting on the status of project documents and deliverables to ensure time, cost and quality metrics are in line with the approved project plans
•    Establish, maintain, and enforce document control procedures for engineering and project documents. This includes managing naming conventions, revision control, file types etc.
•    Receive, review, log, and distribute incoming and outgoing documentation, including drawings, specifications, RFIs, submittals, transmittals, procedures, reports, and correspondence.
•    Ensure documents adhere to company formatting, revision, and quality standards.
•    Communicate with clients, vendors, and engineering teams regarding document requirements and submission schedules.
•    Work in multiple EDMS
•    Have a working knowledge of email and be able to manage basic documents using Microsoft Office Suite.
•    Operate copy machines and general office equipment.
•    Assist with the preparation of client meetings, reserving conference rooms, coordinating refreshments, collecting, and compiling documents, drafting correspondence, etc
•    Provide routine administrative services to engineering professionals working on a project team, including maintaining electronic documents from clients and suppliers.
•    Other duties as assigned.
PREFERRED QUALIFICATIONS:
Associate or Bachelor’s degree
1 - 3 years of document control / project support experience in an engineering office or similar business environment
Experience with database entry or other Document Management Systems. Aconex is a plus.
Comprehensive understanding of engineering documents and deliverables and can file accordingly.
Experience with file sharing (downloading, uploading, zip files)
PHYSICAL DEMANDS:
Employee will be required to communicate in person, via telephone, email, video chat and software systems.
WORK ENVIRONMENT:
Employee will work in an office setting.
The above description covers the fundamental responsibilities of the Project Support Specialist. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.