Mechanical Systems Project Coordination Specialist (Commercial)

Job Description

Job Description

Backed by Berkshire Hathaway, Marmon Holdings is a global industrial family where people grow, ideas win, and work has purpose. If you thrive at the intersection of technical detail and cross-functional teamwork, this role is for you.

Questions you might be asking What impact will I make?

You’ll synchronize commercial HVAC projects—aligning scope, schedule, cost, quality, and communication so delivery is timely, on budget, and to spec. You’ll be the coordination hub for customers, vendors, and internal teams.

What will I manage day to day?

• Translate mechanical drawings/specifications into coordinated actions and work packages.
• Plan and coordinate technical activities to keep projects on track.
• Oversee timelines, tasks, and deliverables across multiple concurrent commercial jobs.
• Facilitate communication across customers, vendors, PMs, and internal departments.
• Administer schedules, budgets, documentation, vendor relationships, change orders, risk logs, and issue resolution.
• Monitor progress and performance against scope, schedule, budget, and quality benchmarks.
• Participate in quality control and drive closure of quality-related items.
• Support larger initiatives that span more than one project.
• Maintain precise records and updates to ensure transparency and accountability.
• Pitch in with other operational tasks as needed.

Who will I work with?

Customers, vendors, project managers, engineers, and cross-functional teammates—communicating in person, by phone, and in writing to keep everyone aligned.

What skills help me succeed?

• Sheet metal estimating experience in HVAC/mechanical contracting or manufacturing environments.
• Customer service and sales skills; relationship building with internal and external stakeholders.
• Estimating software proficiency (e.g., Quote Express or similar).
• ERP familiarity (such as QAD or comparable platforms).
• Windows fluency with Microsoft Office—especially Excel and Outlook.
• PDF review/markup proficiency using Adobe Acrobat and/or Bluebeam.
• Clear grasp of role objectives and responsibilities.
• High standards for accuracy, completeness, timeliness, and independent execution.
• Dependable follow-through and time/workload management.
• Concise, organized written and verbal communication.
• Proactive mindset with sound judgment and creative problem-solving.
• Collaborative, respectful teammate who uplifts group results.
• Technical rigor with a growth mindset for ongoing learning.

What experience is preferred?

• Takeoffs, sheet metal ductwork for fabrication, or prior project coordination in a manufacturing/industrial context.

Do I need certifications?

No certifications or licenses are required.

What tools will I use?

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Estimating platforms (Quote Express or similar)
• ERP solutions (QAD or equivalent)
• Adobe Acrobat and/or Bluebeam

Why Marmon?

We’re mission-driven, people-first, and serious about impact. You’ll find diverse learning opportunities, supportive teammates, and the chance to contribute to projects that matter.

Compliance

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class.

If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to View email address on ziprecruiter.com, and please be sure to include the title and the location of the position for which you are applying.