Municipal Court Clerk

Municipal Court Clerk

The Municipal Court Clerk is responsible for the administration and maintenance of municipal court records, processing citations and court documents, collecting and receipting fines and fees, and providing customer service to the public, law enforcement personnel, attorneys, and court officials. This position ensures that court operations are conducted efficiently, accurately, and in compliance with applicable state laws, municipal ordinances, court rules, and City policies.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.

1. Assists internal department personnel, external personnel, and handles general public inquiries by telephone, mail, email, and in person. Forwards inquiries or concerns to others as needed.
2. Assists the public, attorneys, defendants, and other agencies with information on scheduling, financial transactions and general procedures, completing forms, filings, and court rules without giving legal advice.
3. Assists with daily case management of court files, including creating and maintaining computer records, and complying with the statutes under the supervision of the Judge.
4. Schedules and re-schedules hearings as directed by the Judge; prints court calendars; retrieves files for court.
5. Performs file management and maintains case files confidentiality; files court documents in paper and electronic formats.
6. Enters judgments, orders, liens, warrants, writs, and payments, etc.
7. Manages court calendar, prepare docket, and reviews citations prior to court.
8. Dockets and scans all court pleadings (paper filing and e-Filing) and daily case management of court files. Creates and maintains related computer records.
9. Performs records management duties to ensure statutory timelines are met for all cases.
10. Provides copies and/or faxes to appropriate parties, certifies documents when required
11. Processes invoices, receipts payments for fines, fees and forfeitures using court approved financial software.
12. Opens new cases and creates files, files correspondence and other legal pleadings, consistent with retention policy.
13. Update citations after court in court software with appropriate dispositions including fine amendments, statutory amendments, dismissals, default judgments and adjournments - send appropriate paperwork to Crime Information Bureau for convictions on ordinance violations.
14. Identify past due citations and initiate appropriate failure to pay penalty.
15. Prepare monthly report which includes all the payments taken and where they are to be distributed.
16. Processes payments made to the court, police department, state debt collection, tax intercept, etc.
17. Balances cash drawer, prepares daily deposit and end of day reports. Assist with general bookkeeping for as needed.
18. Receives payments for accounts receivable vendors to include check, cash, credit card, and money order.
19. Completes end of day transactions for accounts receivable to include Eaker Field Airport, DMSC, Landfill, Pool, and others as assigned.
20. Other duties as assigned.

Qualifications

MINIMUM REQUIRED QUALIFICATIONS High School Diploma/equivalent Three (3) years of clerical, administrative, customer service, accounting, or records management experience. PREFERRED QUALIFICATIONS Associates degree. Previous experience in paralegal, legal support, or law related field in a legal or law office environment. OTHER REQUIREMENTS Must be bondable.