Administrative Assistant

Administrative Assistant

Location: Framingham, MA 01701 - onsite every Tuesday and may need to flex occasionally depending on needs.

Job Description:

• Main administrative support to Talent Acquisition leaders.
• Manage complex and dynamic calendars, expenses and travel arrangements.
• Serve as a primary point of contact, handling sensitive and confidential information with discretion.
• Demonstrates high emotional intelligence by building positive relationships, adapting to diverse personalities, and handling sensitive situations with empathy and professionalism.
• Effectively communicates critical information across departments to ensure alignment, clarity, and timely decision-making.
• Involve appropriate Associates from other departments or divisions to resolve issues.
• Invoice management: Annual organization and timely processing of invoices.
• Coordinate meetings and events, including scheduling, catering, room bookings, and follow-up.
• Key event planning for organizations team summit meeting(s)
• Adhoc responsibilities include; ordering gifts, flowers and managing the delivery of those items.
• Oversee and monitor administrative projects. Performs other duties as required or directed.
• Responds to questions, requests, and research information.

Key Requirements:

• Administrative experience in a corporate setting preferred
• 5 years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
• Demonstrates exceptional written and verbal communication skills, maintains a professional demeanor, and delivers outstanding customer service.
• Strong ability to build relationships and collaborate with local and remote team members and other admins.
• Superior organizational and administrative skills with the ability to multitask, maintain strong attention to detail, and prioritize in a fast-paced environment.
• Able to effectively manage confidential and sensitive information.
• Ability to perform and execute with minimal supervision.
• Willingness to learn, take direction well and be a team player.
• Ability to focus and get the job done while avoiding distractions.
• Great at being resourceful and leveraging relationships to solve problems.
• Understanding of change management.
• Understanding of the budget management.

Why TalentBurst?

At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.