Fleet Administrator (Bird Electric)

Why Bird Electric

Join the Bird Electric (a Black & Veatch company) team and build with pride . As a 100% employee‑owned company, every role matters — you  own your work, your impact, and your future. We lead with  care , and  safety is non‑negotiable and embedded into every role, site and decision , ensuring our teams return home safe, every day.

From field engineering to project management to quality and startup, you’ll work with cutting‑edge technology, learn from seasoned experts, and grow through real‑world, hands‑on experience. With a strong backlog across power, water, grid, and industrial markets, you’ll have the stability to grow and the opportunity to  shape what comes next.

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Job Summary

The Fleet Administrator coordinates aspects of Fleet Administration and/or DOT.  May assist in maintaining DOT logs and educates drivers on aspects of safety, federal, and administrative regulations. Performs administrative duties and tasks of a varied nature according to established DOT and/or Fleet processes, applying occasional independent judgment. Generally supports smaller workgroup, such as a section, unit or functional area, under general supervision.

Requires basic knowledge of workgroup’s policies and procedures. Has contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Key Responsibilities

Fleet Administration: 

• Acquisition and sale of fleet vehicles, including Lifecycle Analysis, Remarketing, Order management, Review current/research new vehicile specification, work with suppliers to expedite orders and sales.
• Facilitate fleet management program. 
• Monitor scheduled and unscheduled maintenance. 
• Review/approve maintenance and repair orders (over threshold).
• Utilize reports provided by the Fleet Management Company. 
• Review/report vehicle concerns and issues.
• Coordinate rentals: Wynne system maintenance, vehicle reqisitions, assist project team on best rentals for specific applications, and ensure all unites are put on rent in Wynne. 
• Manage telematics: Tracking/monitoring fleet vehicles and driver behaviors, Ordering hardware, Utilize reports in MyGeotab. 

DOT Administration:

• Runs MVR’s in the obtainment of DOT standards.
• Administer road tests.
• Generates and distributes ad hoc reports using various business systems and databases.
• Secures and verifies temporary permits for oversize loads.
• Prepares and maintains Driver Qualification files.
• May advise drivers of any special circumstances involving the driver load and audits/educates drivers on Driver’s Daily Log.
• Recommends measures to improve record keeping procedures.
• Performs other general administrative duties as needed.

Minimum Qualifications

• Minimum of three (3) years DOT and/or Fleet administration.
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred Qualifications

• BA or BS degree in Supply Chain, Business, Technical / Engineering, Construction Management or related field (preferred) 
• Relevant experience may be substituted for a degree 
• Procurement, Material Coordination, Forecast/Demand Planning and/or Construction Experience preferred  
• Preferred Skills:
  • Proficient Attention to Detail . Proficient Communication - Written and Oral . Proficient Computer - Database and MS Office . Strong Data Entry . Proficient Mathematics . Basic Organizing Data . Basic Problem Solving  

Work Environment/Physical Demands

Typical office environment