AR Team Lead - McDonald Automotive

About Our Company McDonald Automotive is a family owned and operated company for over 65 years. We are proud to serve Colorado with a legacy built on respect, integrity, growth, hard work, and trust. Three generations actively involved in day‑to‑day operations prioritize relationships over transactions. Our motto, "Doing Right Comes Naturally," reflects our commitment to doing business the right way. We treat customers, partners, and employees with the highest standards, earning recognition such as the Volvo Excellence Award, Audi Magna Society Elite Award, and Mazda President’s Club Award. About the Role With 9 automotive brands across 13 rooftops, our centralized accounting team operates from our Volkswagen store on Broadway Avenue in Littleton, providing consistent financial oversight and operational support to every dealership in the group. Accounts Receivable Team Lead is responsible for overseeing the accounts receivable function, including billing, cash applications, collections, reconciliations, and customer account resolution. The role leads and mentors the AR team, ensures compliance with company policies and regulatory requirements, and drives process improvements. The ideal candidate is a detail‑oriented accounting professional with strong leadership skills, advanced ERP system knowledge, and experience managing high‑volume receivables in a fast‑paced environment. Essential Duties and Responsibilities Billing, Deposits & Refunds Oversee the end‑to‑end billing cycle for retail vehicle parts sales and service department charges. Manage daily cash applications, including vehicle down payments, customer deposits, and refunds. Ensure accurate and timely invoicing and payment processing. Cash Collections & Accounts Receivable Management Supervise internal cash collection activities through the ERP system. Monitor aging reports and ensure timely collection of outstanding balances. Verify that all expected funds have been received and properly recorded. Research and process chargebacks, returns, payment discrepancies, and bad checks. Reconciliations Reconcile third‑party payments against statements provided by staff accountants and third‑party web portals. Investigate and resolve payment variances and discrepancies. Reconcile the Accounts Receivable sub‑ledger to the General Ledger daily and monthly to ensure accuracy and maintain a clean balance sheet. Warranty Reimbursements Track and reconcile warranty claims submitted by automotive manufacturers. Monitor outstanding reimbursements and follow up as needed to ensure timely resolution. Dispute Resolution Collaborate with service managers, accounting personnel, and customers to resolve invoice discrepancies, payment disputes, and repair charge concerns. Provide exceptional customer service while maintaining adherence to company policies. Internal Controls & Compliance Ensure compliance with company cash handling procedures and internal controls. Maintain adherence to IRS reporting requirements, including Form 8300 reporting for applicable cash transactions. Support audit requests and maintain accurate financial documentation. Team Leadership & Development Supervise, mentor, train, and evaluate Accounts Receivable staff. Assign daily and monthly responsibilities, balancing workloads to meet departmental deadlines. Cross‑train team members and support succession planning initiatives. Promote adherence to accounting standards, company policies, and best practices. Process Improvement Identify operational inefficiencies and recommend improvements to enhance productivity and accuracy. Document procedures and establish practices to support continuous improvement initiatives. Partner with management to implement process enhancements and strengthen internal controls. Additional Responsibilities Provide backup support for other administrative and accounting functions as needed. Participate in special projects and departmental initiatives. Perform other duties as assigned by management. Qualifications 5–7 years of progressive Accounts Receivable experience required. 1–2 years of lead, supervisory, or team leadership experience preferred. Automotive dealership accounting experience preferred. Advanced knowledge of accounting ERP systems such as SAP, Oracle, NetSuite, Tekion, or similar platforms. Strong proficiency in Microsoft Excel, including data analysis, reconciliations, and reporting. Thorough understanding of full‑cycle Accounts Receivable processes, General Ledger accounting, and cash management practices. Strong understanding of accounting principles, internal controls, and IRS compliance requirements. Excellent analytical and problem‑solving skills with exceptional attention to detail. Ability to identify and resolve pricing, payment, and quantity discrepancies. Strong organizational and time‑management skills with the ability to meet deadlines in a fast‑paced environment. Effective communication and interpersonal skills with the ability to collaborate across departments and with external customers. Primarily office‑based environment with extended periods of computer work. Ability to manage multiple priorities while maintaining accuracy and attention to detail. Other Information Applicants with disabilities may request reasonable accommodations. Please contact HR at View email address on click.appcast.io for assistance. #J-18808-Ljbffr McDonald Automotive