Assistant Selections Coordinator

Job Description

Job Description

• Inspired, detailed-oriented, innovative, dependable, honest, service oriented, knowledgeable about industry resources and experienced in presenting to clients
• Take ownership of their work
• Establishing design concepts and schemes
• Must be confident and able to lead client meetings as well as maintain meticulous project files electronically
• Gets excited to engage with our clientele daily; Can create and build long lasting relationships to drive referrals
• Gets excited to develop and share new ideas and strategies
• Navigate internal software to update most recent documents and selections
• Thrives in a fast paced, upscale setting geared toward ultimate customer satisfaction
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Initiative to follow through with pending items, anticipating questions, and creating solutions
• Working through projects from start to finish within budget constraints, and effectively communicating with co-workers, clients, subcontractors, and vendors
• Contributes to team effort by accomplishing related results as needed.
• Handle multiple projects
• Cover the reception desk when required
• Assist in any marketing needs and goals
• Handle sensitive information in a confidential manner
• Oversee and supervise the work of junior staff
• Must be able to work well independently without much supervision and practice discretion with confidential client and business information.
• Provides administrative support to ensure efficient operation of office.
• Coordinate interior selections with design specialist
• Work with vendors to acquire and maintain selections
• Communicate selections with homeowners during pre-construction
• Navigate internal software to update most recent documents and selections
• Answers phone calls, schedules meetings and supports visitors.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Contributes to team effort by accomplishing related results as needed.
• Handle multiple projects
• Write letters and emails on behalf of other office staff
• Handle sensitive information in a confidential manner
• Receive, sort, and distribute the mail
• Answer telephone calls and pass them on
• Oversee and supervise the work of junior staff
• Assisting in day-to-day tasks to help increase the efficiency of Coleman Fine Homes

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