Payroll Clerk

Introduction Do you have experience in bookkeeping, accounts payable or clerical work involving finances? Join our team as a Payroll Clerk to make an impact and lead with excellence! THE POSITION The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is now hiring for a Payroll Clerk to join their team! HIGHLIGHTS FACILITY: DMHAS Office of the Commissioner (OOC) LOCATION: 460 Silver Street, Middletown, CT SCHEDULE: Full-Time, 40 Hours per Week, First Shift, Monday through Friday, 8:00am - 4:30pm POSITION NUMBER: 130596 PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and independently performing various payroll support activities. EXAMPLES OF DUTIES Prepares biweekly regular, overtime, and supplemental payrolls; Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards; Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.); Calculates gross wages; Notes deductions on worksheets and deduction summary sheets; Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system; Prepares and totals various deduction worksheets, e.g., Credit Union, Medical and/or Insurance Providers, etc.; Prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll; Verifies check register and printouts from Central Payroll against worksheets and records; Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.; Calculates and processes retroactive payments, collective bargaining increases and annual increments; Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts; Verifies provider checks issued by Office of State Comptroller against own records; Verifies providers' bills in same manner; Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.); Responds to employee inquiries regarding paychecks and payroll practices and procedures; Maintains various records and files for payroll data and forms; May calculate workers compensation and/or retirement payments; May calculate and monitor payroll deductions for court ordered wage executions (garnishments); May consult division or facility supervisors regarding employee time recorded; Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY Knowledge of : Payroll terminology, practices and procedures; Basic accounting and bookkeeping principles and procedures; General office procedures; Skills : Interpersonal skills; Oral and written communication skills; In performing arithmetic computations; Ability to : Read, understand and apply applicable contract guidelines and regulations; Maintain records and files; ability to follow complex oral and written instructions; Operate office equipment which includes computers, tablets, and other electronic equipment. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have involved payroll preparation. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience. PREFERRED QUALIFICATIONS Experience with UKG‑Pro/Kronos for timekeeping, overtime, and end‑to‑end payroll processing Experience using PeopleSoft systems for Time and Attendance, Overtime Earnings, and processing payroll in-house Experience researching and interpreting multiple collective bargaining union contract requirements and restrictions as related to payroll Experience using payroll coding Experience with payroll auditing Experience with three shift operations Experience managing a large volume of work and prioritizing effectively to achieve results in a set timeframe Experience entering data accurately and reviewing work for completeness Experience using workforce management and HRIS software SPECIAL REQUIREMENTS Persons having responsibility for supervising or observing the behavior of inmates or custodial individual will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment. ABOUT US DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve. PLEASE NOTE A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment. All state employees must adhere to Connecticut's Policy for a Drug Free Workplace. THIS EMPLOYER MAY PARTICIPATE IN E‑VERIFY This employer may participate in E‑Verify and will provide the federal government with your Form I‑9 information to confirm work authorization. QUERIES Questions? We're here to help. Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Jensine Tran at View email address on click.appcast.io. ADDITIONAL NOTES The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. #J-18808-Ljbffr