Procurement / Contracts Manager

Procurement / Contracts Manager

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Project Procurement Manager

1. Summary

The Project Procurement Manager (PPM) leads the project procurement team and activities on projects from early FEL phases up to the FEL4 project execution, including closeout and handover. As the custodian of the entire procurement lifecycle work process at the home and/or site offices, the PPM takes care of interfaces with the Client, the Project Manager, and other project functional managers such as Engineering, Project Controls, Construction Management and Commissioning to ensure a cross functional implementation of procurement delivery on the project. In addition, the PPM ensures an effective communication and relationship with all project stakeholders including vendors and contractors. The PPM directs and supervises all project procurement disciplines of Contracts, Purchasing, Expediting, Vendor Quality Surveillance, Logistics, Materials Management and Procurement Systems for a full integration of the contracts management and materials management processes, procedures, forms and templates, and tools. The PPM provides guidance, leadership and advice to ensure successful delivery of procurement services. The PPM plans, organizes, controls and manages all activities related to the procurement packages related to engineering and/or construction services, equipment and/or materials for the project obtaining optimum performance with regards to Health and Safety, Quality, technical requirements, schedule and cost, to meet the project objectives and requirements.

2. Key Responsibilities

At the FEL Setup Stages, responsible for implementing all procurement work processes, procedures, work instructions, and tools including forms and templates to be used for the engagement

Responsible for the project procurement performance by understanding project strategies and managing the procurement services accordingly, in order to provide the best outcomes in terms of scope, cost, risk and time

Provide supervision, training and assistance to all procurement team members across disciplines of Contracts, Purchasing, Expediting, Vendor Quality Surveillance, Logistics, Materials Management and Procurement Systems; as well as promotes and maintains a healthy and harmonious work environment

Interface with the client and other functional groups to ensure that objectives are achieved, potential problems are identified, and preventive or corrective actions are taken

Ensures functional direction on all procurement issues from Home and/or Site operations, including site contract administration and closeout, and site materials management

Coordinate and/or participate in various studies such as sourcing, modularization, packaging strategy, logistics strategy and transportation with the procurement discipline support and expertise

According to the project contracting strategy, coordinate and compile the discipline work plans of Contracts Management, Purchasing, Expediting, Vendor Quality Surveillance, Logistics and Materials Management, to be integrated into the Project Procurement Execution Plan (PPEP) as part of the Project Execution Plan (PEP)

Act as primary communication resource within the project regarding procurement scope and services

Establish and maintain the division of responsibility between procurement team members and other functions

Ensure the integrity of the entire procurement lifecycle, verifies that all activities are carried out in accordance with the relevant procedures applied on the project, according to sound business practices in an ethical manner

Manages with Contracts and Purchasing disciplines, the procurement performance from procurement package definition up to the final procurement closeout stage, delivering the right materials and services, at the right place, at the right time, at the optimal cost

Supports and is accountable for continual improvement through the provision of a continual improvement self-audit plan to measure compliance with guidelines and procedures

Plans, controls and monitors procurement activities and progress in accordance with the approved project schedule

Conducts regular interval meetings with project procurement team members to identifies and resolves all procurement issues within the project

Ensures and promote usage of Procurement Management Systems such as Materials Management System, Document Management System, and other related project systems

Ensures compliance to and maintenance of the procurement filing in the Document Management System

Foresees potential problems, slippage or delays and pro-actively implements corrective measures to resolve the issues or mitigates the impact thereof

Coordinates and consolidates inputs for the project reporting as required

Provides reporting and updates to the client, the Project Manager and the Regional Procurement Manager on a regular basis

Coordinate proactively resource requirements with the Regional Procurement Manager. Perform resource planning, which includes resource engagement, man-hour allocation and control

Ensure adequate onboarding of procurement resources on project

Perform site visits as required to oversee the procurement/commercial activities or resolve issues arising on project; maintains a presence both on site and in home/execution office. In specific cases, a Site Procurement Manager may be based at site during the construction phase.

3. Qualifications and Experience

Essential

Extensive experience in procurement delivery on EPCM projects environment, with strong project management knowledge with proven managerial skills

Extensive experience in a managing role, including the management of multidisciplinary and multi-located teams of professionals

Strong skills in written and verbal communication including drafting of commercial terms and conditions and an understanding of accompanying legal implications

Knowledge and understanding of required project interfaces and ability to develop internal and external client trusting relationship

Excellent understanding of procurement processes which include both materials and contracts management and corporate governance principles

Strong experience and understanding of contracting and purchasing strategies

Proficient negotiation skills with experience in dispute resolution techniques and their applications

Experience in the administration of construction/service contracts and major equipment/material purchase orders

Experience in using, developing, and implementing procurement systems and reporting tools

Excellent leadership, communication, and organizational skills

Preferred

An appropriate tertiary qualification

Engineering diploma

Legal and negotiation training

Knowledge and understanding of system, regulations and/or techniques such as quality systems, environmental regulations, health and safety regulations, Incoterms applications, etc.

Diverse international experience is an asset

Why join us?

Work with great people to make a difference

Collaborate on exciting projects to develop innovative solutions

Top employer

What we offer you?

Flexible work environment

Long term career development

Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed. We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.