Corporate Paralegal

The Corporate Paralegal supports Mactac's Executive team and key company departments by managing legal documentation, ensuring compliance, and handling corporate governance.

Responsibilities include:

• Maintaining corporate records, minute books, organizational documents, and compliance calendars.
• Drafting board and shareholder resolutions, meeting minutes, and related documentation.
• Tracking annual reports, business licenses, and other compliance deadlines; coordinating required filings.
• Assisting with filings related to state registrations, regulatory disclosures, and compliance certifications.
• Reviewing and revising standard agreements (NDAs, vendor agreements, amendments, etc.).
• Maintaining the contract management database and ensuring accurate documentation.
• Monitoring contract lifecycle milestones, renewals, and expirations, and coordinating signatures, approvals, and archival of completed contracts.
• Assisting with drafting and editing corporate policies and standard corporate operating procedures.
• Maintaining litigation files and calendars, and assisting with discovery tasks, hold notices, and coordinating document production as needed.
• Filing and renewing trademarks and patents within North America.
• Managing Executive schedules, travel, and meeting logistics, and handling administrative duties for Executive staff as requested.
• Serving as the Concur system administrator for employee set-up, termination and training.
• Supporting company events and logistics, as needed.

Qualifications:

• Associate's degree in Paralegal Studies or a related discipline is required. In lieu of a degree, a high school diploma and American Bar Association (ABA) recognized Paralegal Certification is required.
• A minimum of 10 years prior relevant experience, including prior contract review experience, is required.
• Should possess prior experience utilizing contract management software.
• Prior experience filing and renewing trademarks and patents within North America is desirable.
• Strong Microsoft Office experience, including skills in Word, PowerPoint and Excel, is required.
• Detail-oriented with the ability to handle multiple tasks.
• Excellent time management skills and able to prioritize work accordingly.
• Self-manager of projects, deadlines, and time.
• Effective communication skills – written, verbal, and interpersonal.
• Ensures confidentiality of all company records (i.e. Legal, HR, Contracts, etc.)

Scope:

• Decision Impact: Company
• Budgetary (P&L) Responsibility: No
• Direct Reports: No
• Physical Requirements: Prolonged periods of sitting / standing at a desk and working on a computer.
• Management Responsibilities Level: Individual Contributor
• Reports to: Chief Financial Officer (CFO)
• Location: Stow, OH
• Travel: minimal, up to 5%

Company Overview:

Headquartered in Stow, Ohio, Mactac was founded as Morgan Adhesives Co. in 1959 by the late entrepreneur Burton (Burt) Morgan. Along with financial backing from Bemis Co. and a business model that focused on providing high quality products, innovative solutions and superior customer service, Mactac flourished. For over 65 years, we've been manufacturing and distributing pressure-sensitive adhesive (PSA) materials that are used in label printing, graphic design, packaging, retail display, fleet graphics, automotive assembly, medical device assembly, and more. Today, Mactac employs more than 1,100 people and has operations in the United States, Canada and Mexico.

Mactac's parent company, LINTEC, is a leading company in the field of adhesive materials. The product lineup covers many diversified fields including not only adhesive papers and films for seals and labels, but also shatter-proof window films, adhesive sheets for outdoor signs, interior finishing mounting sheets, automobile-use adhesive products, semiconductor-related tape, and LCD-related adhesive products.

Mactac pressure sensitive adhesives are used in a wide range of markets and industries, and our business is structured accordingly. We are a vertically integrated organization comprised of five business units – each specially designed to meet the unique needs of our customers.

Disclaimers:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

As part of our selection process, we use an Excel assessment because this role requires regular spreadsheet work, data analysis, and reporting. The test is job‑related and is given to all candidates interviewing for this position to ensure a fair and consistent evaluation. It typically takes about 20 minutes and includes common Excel tasks such as formulas, sorting, and data organization. If you need a reasonable accommodation to complete the assessment, please let us know.

It is the policy of Mactac that all employees are employed at the will of Mactac for an indefinite period and are subject to termination at any time, for any reason, with or without cause or notice. At the same time, employees may terminate their employment at any time and for any reason.

Equal Opportunity Employer. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, citizenship status, marital status or any other consideration prohibited by law or contract.

We will not accept unsolicited resumes from agencies. Please do not send agency resumes to our website or Mactac and affiliated employees.