Program Management Administrative Specialist I

Job Description

Job Description

Administrative Specialist I

Huntsville, AL or Tampa, FL

Position Summary:

The Administrative Specialist I provides comprehensive administrative support to program leadership and Program Management Office (PMO) staff, ensuring smooth day-to-day operations.

Position Responsibilities:

• Provide general administrative support to the Program Manager, Deputy Program Manager, and PMO staff.
• Manage calendars, schedule meetings, prepare agendas, and track action items to ensure timely follow-up.
• Coordinate onboarding logistics including orientation scheduling, welcome packets, and start-day coordination.
• Maintain program distribution lists, organizational charts, and contact rosters.
• Prepare correspondence, memos, and routine reports as directed by program leadership.
• Serve as the primary intake point for administrative requests submitted to the PMO.
• Track required documentation and ensure timely submission to relevant stakeholders.
• Support general office operations and provide backup administrative coverage as needed.

Required Skills and Experience:

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• Minimum of 2 years of administrative support experience, preferably in a federal contractor or professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, SharePoint).
• Strong organizational skills with the ability to manage multiple priorities simultaneously.

Desired Skills and Experience (if applicable):

• Experience supporting PMOs or other federal contract programs.
• Familiarity with onboarding processes and HRIS systems.
• Experience with SharePoint, Microsoft Teams, or similar collaboration platforms.

Required Security:

• Public Trust (may be required based on contract requirements).

FLSA Class: Non-Exempt

Location: Huntsville, AL or Tampa, FL

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About Us: EnProVera offers a competitive salary, paid time off including government holidays, and a comprehensive benefits package. Every associate is highly valued, and it is deeply ingrained that EnProVera only exists and is successful because of its great people.

EnProVera may issue conditional job offers that depend on government contract award, funding, contract execution, and required approvals. If the government does not award or fund the contract, cancels the solicitation, or stops contract execution, all contingent offers automatically become void.

EnProVera is an Equal Opportunity Employer and pledges to treat every associate and applicant with dignity and respect. EnProVera will hire, place, transfer, promote, recruit, advertise, solicit for employment, treat during employment, pay, and otherwise compensate, select for training, layoff, or discharge associates without regard to race, religion, color, age, sex, sexual orientation, gender identity, national origin, ancestry, genetic information, veteran status, physical or mental disability, or any other legally protected status, so long as the essential functions of the job can be performed with or without reasonable accommodation.

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