Expeditor

Expeditor

You will be supporting the Supply Chain function by expediting all aspects/deliverables for items as assigned. These aspects/deliverables will include equipment/material required for completion of Purchase Orders, Contracts, or Projects. Expedite assigned item(s), by managing and using stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks. Develop relationships with all stakeholders. These stakeholders include, but do not limit themselves to, vendors and key client groups such as engineering, project team members, project contractors, quality and other SCM team members (e.g. Logistics).

Key Responsibilities:

• Help mentor new hires, project team personnel and new vendors the current Expediting process
• Manage assigned equipment/material / logistics to ensure on-time readiness and delivery to site following the project and construction schedule.
• Manage all vendor equipment/material documentation / logistics between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt approval periods.
• Must receive all required documentation complete, including approvals if applicable.
• Review vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other important vendor and PO data to avoid any delays
• Notify important partners of potential or actual delays while working with supplier to resolve issues
• Administrate, schedule, chair, minute and manage vendor supply meetings and attend project meetings
• Report to stakeholders on equipment/material status, progress, receiving status using the required reporting formats.
• Review and verification of invoices for accuracy
• Work with vendors and stakeholders to resolve freight claims, investigate quantity shortages/overages, shipment errors, tagging issues etc.
• Communicate potential commercial and technical issues to the Project team members and stakeholders.
• Coordinate logistics for delivery of equipment/material to site and coordinate with construction at site to ensure readiness and proper equipment is available for off-loading shipment as required
• Keep updated electronic records per requirements for completion of PO/Contract closeouts by creating, organizing and maintaining expediting files

Qualifications:

• Minimum 9 years of applied experience
• Experience expediting best practices and an understanding of logistics, purchasing and project document requirements.
• Post-secondary education in a related field (e.g. Project Management, Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)
• Manage timelines. Work on diverse projects and processes with conflicting deadlines.
• We require a Working Knowledge of Engineering and Vendor Documentation. Understanding of Incoterms, shipping methods and Warehousing strategies