Office Manager

Office Manager

The Office Manager is responsible for providing administrative support to one (or more) people within specified project or office site. Typically reports to Division Manager. May supervise other department Administrative Assistants.

What You'll Do:

• Type a variety of documents, many highly confidential. Maintain/set-up sophisticated filing systems, supervisor's personnel files, etc.
• Arrange travel, hotel, car reservations and prepare itinerary. Maintain supervisor's calendar, schedule meetings, etc.
• Coordinate and supervise clerical/secretarial support function for assigned group. May include one or more of the following: Process in-coming mail; open, stamp and sort for priorities. Distribute and/or handle items not requiring supervisor's attention.
• Compose and/or edit letters, memos, reports, procedures, etc., as required. Take and transcribe meeting minutes and other dictation.
• Act as liaison between own group/supervisor and others, such as other departments, external contacts, clients, etc. Such liaison may be required to arrange meetings, clarify, and resolve problems, coordinate work, maintain working relationships and public relations, etc.
• Prepare special reports, studies, statistical analysis, brochures, etc. per supervisor's request. Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction. May compile and prepare various reports for supervisor's use (requires analysis and comparison of data).
• May interpret and administer a company policy, program or procedure requiring independent decision making.
• The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.

What You'll Need to Be Successful:

• Associate degree
• Bachelor's degree, preferred
• Minimum 5 years' administrative experience
• Can be a combination of education, training, and relevant experience

Competencies:

• Must type 60-65 wpm
• Working knowledge of general office procedures, plus ability to organize and coordinate group work efforts required
• Advanced in using a computer and Microsoft Office (Outlook, Word, Excel, PowerPoint etc.); Oracle preferred
• Prioritize and manage multiple tasks, changing priorities as necessary
• Work under pressure and adapt to changing requirements with a positive attitude
• Oral and written communication skills as required for the position
• Self-motivated, proactive and an effective team player
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Travel:

• 0%

Working Conditions:

• General work environment sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.
• Noise level is typically low to medium.
• Occasional lifting of up to 30 lbs.
• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

MPS is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law .

YOU Matter Our Benefits

• ESOP Employee Stock Ownership
• 401K
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Medical, Dental, Vision Insurance
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation

The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our businessand your career.