Executive Assistant

$80k - $90k

Cobalt Search

Job Description

_ ** **Are you the kind of Executive Administrator to the CEO who never lets anything slip through the cracks?****_

Our client is a highly successful, privately owned multi site business with 24 locations and around 500 employees. With ambitious growth plans and a collaborative corporate team of 7, they are investing in a dedicated Executive Administrator to the CEO to strengthen structure, accountability, and operational discipline at the top of the organisation.

In this role you will act as the operational backbone of the CEO’s office. This is not diary management. This is about execution. You will transform the inbox into a command centre, convert conversations into tracked actions, oversee lease and compliance schedules, and ensure 100% follow through so the CEO can focus on strategy and growth.

** What’s in it for you **

Direct partnership with an ambitious, inspirational CEO
Real impact in a brand new Executive Administrator to the CEO position
Opportunity to introduce systems and modernise processes
Collaborative, people focused culture
$80k to $90k

** You’ll be responsible for **

Owning and structuring the CEO inbox, extracting actions and decisions
Building trackers and dashboards using email systems and spreadsheets
Managing lease obligations across 24 locations, ensuring deadlines and compliance are met
Attending meetings, taking structured notes, and driving follow up with internal and external stakeholders
Holding others accountable to timelines with professionalism and confidence

** You’ll need **

10+ years experience in an Executive Assistant, Executive Administrator, or senior administrative role
Experience supporting a business owner or senior executive in a multi site environment
Strong capability with inbox management, spreadsheets, and task tracking software
Proven experience implementing new systems and improving processes
Exceptional attention to detail and a completer finisher mindset
A warm, calm, dependable, and emotionally intelligent approach

** Location **
100% onsite in Costa Mesa, CA.

_ Our client is committed to employment equity and encourages applications from all qualified individuals. All candidates will be considered without regard to race, gender, age, national origin, disability, or any other characteristic protected by law. _

_ Every application will be reviewed by a real person and responded to. _

Apply

Vacancy posted 2 days ago

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