Team Coordinator

Job Description

Job Description

Benefits:

• Company parties
• Competitive salary
• Training & development
• Paid time off

Job Title: Team Coordinator

Position Overview
The Team Coordinator plays a key role in keeping projects organized and running smoothly. This position supports Project Managers and Superintendents by handling scheduling, communication, and administrative tasks from the start of a job through completion for both the Mitigation and Reconstruction Teams.

Key Responsibilities

• Schedule appointments and keep clients informed of any changes or delays
• Serve as the main point of contact between project managers, customers, insurance adjusters, subcontractors, and vendors
• Maintain accurate job records, including notes, estimates, invoices, and reports
• Handle billing and collections for deductibles, progress payments, and final balances
• Assist with required documentation such as permits, vendor paperwork, and insurance forms
• Dispatch crews for restoration or reconstruction work, including emergency calls
• Provide excellent customer service and clear communication throughout each project

Qualifications

• Strong attention to detail and accuracy
• Ability to handle multiple tasks and meet deadlines
• Background in accounting principles (AP/AR, payroll), and/or Proven Accounting Software
• Proficient in Microsoft Excel and Word
• Ability to learn new accounting and office software systems
• Strong written and verbal communication skills
• Ability to handle confidential financial information with integrity
• Dependable and able to work independently with minimal supervision
• Ability to sit for extended periods at a desk or in a vehicle
• Comfortable using standard office equipment and computers
• Ability to lift up to 25 pounds
• Occasional bending, kneeling, or walking at job sites
• Ability to work around typical construction site conditions, including noise from equipment

Experience & Education

• High school diploma or GED required (college degree preferred)
• 13 years of experience in project coordination (restoration or construction experience is a plus)
• Strong computer skills, including Microsoft Office (experience with Xactimate, QuickBooks, or similar software is a plus)
• Excellent communication and organizational skills
• Ability to manage multiple tasks in a fast-paced environment
• Valid drivers license and ability to visit job sites when needed

Physical Requirements

• Ability to sit for extended periods at a desk or in a vehicle
• Comfortable using standard office equipment and computers
• Ability to lift up to 25 pounds
• Occasional bending, kneeling, or walking at job sites
• Ability to work around typical construction site conditions, including noise from equipment

Work Environment & Schedule

• Full-time position
• MondayFriday, 8-hour shifts
• Occasional overtime as needed
• Office-based role in Smiths Grove, KY
• Inside Office: 90% and Collaboration on Work Sites: 10%

Salary Range and Benefits
$40,000$50,000 per year, based on experience

• Paid holidays
• 3 PTO day (after 90 days)
• 5 vacation days (after 90 days)
• Matching Retirement
• Life Insurance

Additional Information

• Must be able to reliably commute or relocate to Smiths Grove, KY prior to start
• This is an at-will position