Administrator, Office

Office Administrator

The Office Administrator supports the Shelter Manufacturing and Assembly Center (SMAC) by serving as the on-site coordination hub for the Denton, TX facility. This role is primarily responsible for local office operations, employee experience programming, and site activity coordination ensuring the Denton office runs smoothly, employees feel supported and engaged, and site events and visits are executed with professionalism and care.

Essential Duties and Responsibilities

• Serves as the primary point of contact for site-level logistics, including coordinating customer visits, vendor meetings, and internal team activities managing scheduling, room setup, materials, and communications to ensure seamless execution.
• Plans, coordinates, and executes employee engagement initiatives and experience events such as team-building activities, milestone celebrations, peer recognition programs, and company-sponsored events fostering a positive, connected, and motivated workplace culture at the Denton facility.
• Manages all on-site hospitality and event support, including working lunches, leadership visits, and team gatherings handling logistics, catering coordination, setup, and follow-through from planning through closeout.
• Coordinates local travel arrangements and accommodations for visiting team members, customers, and vendors as required to support site activity.
• Maintains accurate records and trackers related to site activity, event planning, vendor contacts, and office coordination tasks ensuring documentation is current and accessible to site leadership.
• Acts as a resource and connector for Denton-based employees proactively identifying opportunities to improve the on-site experience and bringing ideas forward to site leadership for implementation.
• Supports the Program Director with scheduling, meeting coordination, agendas, and action item follow-up as needed in direct service of site and team operations.
• Supports continuous improvement by following established processes, identifying inefficiencies or issues, and contributing to solutions that improve safety, quality, and productivity. Leverages available tools and technologies, including AI-enabled solutions, where appropriate to improve efficiency and streamline work.

Managerial Responsibility

• This position has no direct supervisory responsibility.

Travel/Shift Requirements

• This position is based onsite at the Denton, TX facility. Occasional travel may be required to support customer sites, vendor meetings, or program-related events.

Physical Demands

This position is primarily performed in an office environment with extended periods of sitting and computer use. Occasional lifting of materials or supplies up to 25 lbs may be required during event or meeting setup.

Skills and Abilities Required

• Strong organizational and multitasking skills able to manage multiple concurrent priorities, deadlines, and stakeholders with a high level of attention to detail and follow-through.
• Collaborative and service-oriented with a warm professional presence comfortable supporting employees at all levels, coordinating with customers and vendors, and representing the Denton office with professionalism.
• Proactive and resourceful anticipates needs, takes ownership of coordination tasks, and resolves logistical challenges without being prompted.
• Strong written and verbal communication skills able to draft clear communications, manage scheduling correspondence, and maintain positive working relationships across internal and external stakeholders.
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams); familiarity with ERP or project tracking tools a plus.
• Discreet and trustworthy in handling sensitive site, employee, and vendor information.

Education and Experience Required

• High school diploma or equivalent required; associate's or bachelor's degree in Business, Communications, or a related field preferred.
• 35 years of experience in office coordination, administrative support, employee engagement, or a related operations support role in a Manufacturing/Industrial company.
• Experience planning and executing workplace events or employee experience programs strongly preferred.
• Experience in a manufacturing or industrial site environment is preferred.

Telamon Corporation is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. Telamon does not and will not discriminate against any applicant because of race, color, religion, age, national origin, disability, sex (including sexual orientation and gender identity), marital status, veteran or military status, or any other characteristic protected by law. Telamon Corporation makes all employment decisions in a non-discriminatory manner.