Weekend Receptionist

Weekend Part Time Receptionist

The primary purpose of this position is to act as the facility's receptionist and be the primary access point for visitors, guests, etc. Duties span from answering phones, to providing clerical assistance, managing office equipment/supplies and assisting with the accounts payable processing.

Duties for this position include but are not limited to:

• Greeting and assisting visitors, residents, family members, sales representatives, etc. and giving directions/information.
• Answer phone calls, taking messages and deliver messages.
• Sort incoming mail and process outgoing mail.
• Operate business office machines and telephone/paging system.
• Disburse resident fund petty cash.
• Receive/provide receipts for payments made to the facility.
• Assist with administrative duties such as typing reports/correspondence, filing, posting accounts, etc.
• Maintain front office/lobby area.
• Ensure deliveries are picked up promptly.
• Assist in listening and reporting resident/family complaints.
• Provide the purchase of employee/guest meal tickets.
• Take inventory, order and disperse office/central nursing supplies.
• Assist with the accounts payable process.
• Receive/follow reception schedules.
• Maintain the confidentiality of all residents and their care.

Required qualifications:

• A high school diploma or GED.
• Have a thorough understanding of the principles of best receptionist practices.
• Knowledge on the use of personal computers, e-mail accounts, software programs such as Word and Excel and minor office machines such as faxes and copiers.

Desired qualifications:

• At least six (6) months in a clerical position or successfully completed secretarial science program from an accredited school/college.