Executive Assistant

Executive AssistantAscend is a network of high-performing public charter schools serving students across Brooklyn. Our mission is to ensure that all students, regardless of background, have access to an education that empowers them to unlock their full potential, achieve academic excellence, and pursue a future of boundless opportunity. We cultivate rigorous learning environments where students develop critical thinking skills, confidence, and a lifelong love of learning.At Ascend, educational equity is a driving force. We are committed to closing the achievement gap by delivering high-quality instruction, fostering a culture of high expectations, and equipping every student with the knowledge and skills needed to excel in college and beyond. Through this unwavering commitment, we prepare students not only to succeed academically but to seize every opportunity that lies ahead.Ascend is seeking an experienced, detail-oriented, and highly professional Executive Assistant to provide seamless support to two executives. This individual will play a critical role in coordinating complex logistics, managing competing priorities, and ensuring operational excellence across executive offices. The Executive Assistant must operate with the highest levels of confidentiality and sound judgment, while working independently in a fast-paced, mission-driven environment.Key ResponsibilitiesExecutive SupportManage two executives' calendars with precision, proactively prioritizing competing demands, and anticipating needsProfessionally handle and proactively flag highly confidential correspondence, screen communications, and respond with professionalism and discretionPrepare materials for meetings, presentations, and travel; ensure executives are fully briefed and equippedAnticipate issues and resolve administrative matters proactively to maximize executive effectivenessSupport events and meetings on school sites and with executives off-site, as required.Office & Information ManagementServe as the central point of contact for the executives' offices, fostering positive relationships internally and externally.Maintain organized systems for digital and physical files, ensuring quick access to key information.Process expense reports and manage small budget items with accuracy and timeliness.Support logistics for executive meetings, including agenda setting, technology setup, and follow-up documentationCommunication & CoordinationDraft clear and professional correspondence, memos, and reports on behalf of the executivesCapture detailed meeting notes and ensure timely follow-up on action itemsAct as a liaison between executives, board members, staff, and external partners, ensuring information flows accurately and efficientlyProject CoordinationPlan and coordinate events and logistics for cross-functional projects, ensuring meetings, materials, and deadlines are well managedDevelop and maintain simple project trackers, dashboards, or timelines to support project visibilityTake ownership of discrete project components (e.g., coordinating communications, managing a deliverable timeline, preparing briefing materials)Proactively flag risks, delays, or resource needs to executives, without active promptingPartner with other administrative and project staff to ensure alignment across the broader organizationStaff and Reporting RelationshipsThe Executive Assistant will report directly to their assigned executive and collaborate closely with other members of the Executive and Executive Support teams.QualificationsMinimum 3 years of assistant experience, preferably supporting C-level executives at Non-Profit OrganizationsBachelor's degree preferred but not required with equivalent experienceAdvanced proficiency in Microsoft Office Suite and Google WorkspaceEssential SkillsExceptional organizational abilities; able to manage multiple priorities with speed and accuracy.Strong time management skills; able to balance urgency with high-quality execution.Excellent written and verbal communication skills, with the ability to draft professional materials independently.Proven ability to anticipate needs, think critically, and act with initiative.Comfort working independently and in a fast-paced, evolving environment.Strong interpersonal skills and ability to build trust across levels of the organization.Personal AttributesHigh degree of professionalism, integrity, and confidentiality.Self-motivated, resourceful, and solutions-oriented.Calm and composed under pressure, with the ability to manage competing deadlines.Growth mindset, with openness to feedback and continuous improvement.Service-oriented, with a positive and collaborative approach to problem-solving.CompensationThe salary range for this position is $70,000 - $85,000. Several factors, such as a candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations, may influence base pay offered. This salary range is reflective of a position based in New York City.This is a full-time, exempt position that offers a comprehensive benefits package including:Medical, dental, and vision insurance403(b) retirement plan with employer matchingGenerous paid time off and additional employee benefitsLocation & Work ArrangementBased in our Brooklyn, NY officeHybrid work schedule requiring in-office presence at least three days per weekOccasional professional conference travelIn-person work expectations include network office time, stakeholder meetings, school visits, special events, and other role-specific responsibilities as determined by management.