Travel Data Specialist

Travel & Expense / Timekeeping Specialist

Position Overview

We are seeking a detail-oriented Travel & Expense / Timekeeping Specialist to support consultant travel reimbursements, expense reporting, and timekeeping activities. This position is ideal for someone with strong administrative and customer service experience who understands government travel regulations and is comfortable working with financial documentation and electronic travel systems.

The role will independently manage day-to-day travel and timekeeping activities, research discrepancies, resolve issues, and help ensure submissions are accurate and compliant with applicable policies and regulations.

Key Responsibilities

• Assist consultants and travelers with questions related to electronic travel systems, reimbursement procedures, and travel policies.
• Review travel and expense submissions for accuracy, completeness, and compliance with established policies.
• Track and record transportation expenses associated with travel booked through a corporate travel agency.
• Prepare and submit timely and accurate travel and expense reconciliations.
• Conduct initial reviews of expense and service vouchers, identifying missing information, discrepancies, or potential compliance issues.
• Research and resolve questions related to expense reports and timesheets, including providing supporting documentation and making corrections when necessary.
• Process consultant timesheets on a biweekly basis, verifying hours, billing rates, and charge codes before submission.
• Maintain accurate electronic documentation and supporting records.
• Work closely with Finance and internal stakeholders to resolve travel, reimbursement, and timekeeping issues.
• Support additional administrative and finance-related responsibilities as needed.

Qualifications

• High school diploma or equivalent required.
• 5+ years of administrative and/or customer service experience.
• Working knowledge of the Joint Travel Regulations (JTR), Federal Acquisition Regulation (FAR), GSA travel guidelines , and other applicable government travel requirements.
• Experience working with commercial or corporate travel systems.
• Deltek Costpoint and/or Concur experience preferred.
• Strong experience managing electronic documentation, including PDF files.
• Proficiency with Microsoft Office , particularly Microsoft Excel .
• Strong written and verbal communication skills with the ability to work effectively across multiple levels of an organization.
• Excellent attention to detail and ability to identify discrepancies in expense reports, timesheets, and supporting documentation.
• Ability to independently manage multiple priorities while meeting deadlines in a fast-paced environment.

Additional Requirements

• Must be able to successfully complete a criminal background check.
• Must be able to obtain and maintain a security clearance.