Administrative Assistant - Relocation Dept

Relocation Department Coordinator

We have an exciting opportunity for a part-time Relocation Department Coordinator to join our team in our Madison, WI corporate office. This role provides administrative and operational support to our statewide relocation department and helps ensure a smooth experience for agents, clients, and internal teams.

This position is ideal for someone who is organized, dependable, detail-oriented, and enjoys supporting a fast-paced team environment. The right candidate will be comfortable managing multiple priorities, communicating with a variety of people, and helping keep department operations running smoothly.

This role is working approximately 30 hours per week in-office.

Key Responsibilities

• Provide administrative support to the relocation department.
• Assist with relocation file coordination, tracking, and follow-up.
• Communicate with agents, clients, and internal partners.
• Maintain department reports and systems.
• Support department initiatives, meetings, and training coordination.
• Perform a variety of administrative activities to support daily operations and ensure a positive experience for agents and clients.

Qualifications

• Education: High school diploma or equivalent. Post secondary education preferred.
• Experience: Two plus years of related experience strongly preferred. Administrative, coordination, customer service, or real estate experience preferred. Previous real estate, relocation, title, or mortgage experience is helpful, but not required.

Knowledge and Skills

• Strong communication and organizational skills.
• Professional customer service and interpersonal skills.
• Ability to multitask and manage deadlines in a fast-paced environment.
• Positive demeanor and team-oriented approach.
• Detail-oriented with strong follow-through.
• Proficiency in Microsoft Office products including Outlook, Word, and Excel.
• Comfortable learning new technology and systems.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.