Technical Administrative Assistant - Engineering

Job Description

Job Description

Supports engineering teams with both administrative and technical tasks, helping facilitate the progress of various projects and day-to-day engineering workload.

Key Duties

• Read specifications and client proposals, conduct research on regulations or requirements, and help interpret project documents for engineers.
• Own the Engineering Change Order (ECO) process: drafting, reviewing, routing, implementing changes across prints, BOMs, specifications, test requirements, and Standard Work Instructions (SWIs).
• Support engineers with cost estimations, project proposals, and project budgets, preparation of contracts and project documentation.
• Assist in setting up and maintaining production process audit schedules.
• Maintain and update system records, project files, equipment logs, and inventory records, ensuring accurate data management.
• Maintain and manage ISO 9001 quality system documents, including version control, revision tracking to ensure all documents are current, accurate, and accessible to staff/operators.

Additional Responsibilities

• Prepare and organize technical drawings or documents, including the use of CAD and related software for drafting and design.
• Collaborate with other departments, clients, and outside vendors to resolve project-related issues or questions.

Preferred Qualifications

• Associate's degree or 2-year technical degree in diploma in Manufacturing Technology, or a related trade program (or equivalent direct experience).
• Strong proficiency in Microsoft Excel (formulas, data organization, lookups, basic automation); ability to work quickly and accurately with large datasets.
• Comfortable using computers, software systems, and digital tools at an elevated level; able to learn new systems quickly with minimal guidance.
• Basic knowledge and experience in using AI tools or other software tools (e.g., ChatGPT, Copilot, or similar) to improve efficiency in documentation, data handling, and workflow automation.
• Experience creating or maintaining technical documentation, drawings, or structured data in a demanding environment.
• Basic understanding of electrical schematics, wiring diagrams, or mechanical drawings preferred but not necessary.
• High attention to detail with the ability to manage multiple revisions, documents, and tasks simultaneously (without error).
• Strong organizational skills with a focus on accuracy, efficiency, and ownership of work.

This role is ideal for those seeking to gain hands-on experience in engineering while managing technical and organizational responsibilities critical to project success.