Regional Property Manager

Job Details

Job Location: Kokomo, IN 46901 Salary Range: $74,332.96 Salary/year

SUMMARY

The primary purpose of this position is to oversee the day-to-day operations of an assigned portfolio of properties by implementing policies, procedures, and practices to enable each property to meet budgeted financial goals and achieve operational performance objectives. This portfolio is comprised of properties financed with diverse funding streams including federal low-income housing tax credit program (LIHTC), Project Based Section 8, and other affordable income restricted/low-income housing financing. The Regional Property Manager will provide direction and leadership to a growing team of community management teams.

ESSENTIAL JOB FUNCTIONS

• Provides overall direction and supervision of day-to-day property management with oversight responsibility for management of the properties within the geographic region.
• Ensures timely and accurate reporting for the assigned portfolio including vacancy and budget variances, staffing needs, upcoming inspections, and others, as needed.
• Visits site offices regularly, inspects field operations, and reviews periodic reports from community managers to determine progress of occupancy and maintenance projects.
• Monitors and ensures adherence to all policies and procedures related to compliance with the Landlord Tenant Act, Section 8, Fair Housing practices, LIHTC, and funding sources such as Housing and Urban Development (HUD); works closely with Compliance to ensure compliance issues are addressed in a timely manner.
• Maintains responsibility for resolving resident relation issues and escalated complaints from residents.
• Inspects properties to ensure the highest standards are maintained; evaluates maintenance, grounds, and housekeeping operations in areas of efficiency. Conducts periodic inspection of vacant apartments for market-ready condition.
• Assists in or develops corrective programs for properties, when needed.
• Supervises and coordinates preparation of annual operating and capital budgets; monitors and makes recommendations on budget performance and prepares monthly or quarterly summary report of same.
• Provides training and ensures Community Management Teams are utilizing Yardi Rent Café efficiently.
• Performs other related duties as assigned.

BEHAVIORAL COMPETENCIES

Leadership: Provides direction by clearly and effectively setting course of action for department and subordinates; and manages performance by providing regular feedback and reinforcement to subordinates

Problem Solving: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with sensitive topics and/or irate customers.

Job Knowledge: Exhibits requisite knowledge, skills, and abilities to perform the position effectively. Demonstrates knowledge of policies, procedures, goals, objectives, operational entities, requirements, and activities as they apply to the assigned organizational entity. Uses appropriate judgment & decision making in accordance with level of responsibility.

Customer Service: Understands that all employees have external and/or internal customers that they provide services and information to; honors all the organization’s commitments to customers/residents by providing helpful, courteous, accessible, responsive and knowledgeable customer service.

Interpersonal Skills: Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; establishes rapport when working with others.

Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains friendly demeanor; values the contributions of others.

Results Orientation: Consistently delivers required results; sets and achieves achievable, consistently complies with quality standards and meets deadlines; maintains focus on organizational goals.

Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to delivering on his/her public duty and presenting oneself as a credible representative of the organization to maintain the public’s trust.

Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions.

QualificationsEDUCATION, EXPERIENCE AND/OR CERTIFICATION

Bachelor’s degree from an accredited university required. A minimum of five (5) years of property management experience, preferably Section 8/Tax Credit residential. Five (5) years of progressive and supervisory experience is required. LIHTC and CAMS/CAPS certifications are preferred. An equivalent combination of education and experience may be considered.

Possession of valid Indiana Driver’s License.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

JOB COMPETENCIES

• Ability to manage effective teams and develop strategic solutions. Knowledge prioritizing work assignments.
• Proficiency in MS Office Suite and knowledge of Yardi software.
• Must be able to work independently in all areas of traditional property management.
• Ability to work flexible hours and available on a twenty-four (24) hour on-call basis.
• Must be resident oriented and possess an understanding and tactful attitude with applicants and residents of public housing.
• Must have comprehensive knowledge of property management principles and practices.
• Must have thorough knowledge of Federal, State and Local Policies, and Fair Housing policies affecting low-income, Section 8 property management.
• Must be adept in greeting, meeting, and responding to the public.
• Must be familiar with the duties of other personnel to direct and evaluate them in the performance of their duties.
• Ability to understand and respect values, attitudes, and beliefs that differ across cultures and to respond appropriately to these differences with participants and in planning, implementing, and evaluating programs and services.
• Knowledge of financial management.

COMPUTER AND ADMINISTRATIVE SKILLS

To perform this job successfully, an individual should have average abilities using computer software such as MS Word, and Outlook and should be capable of using internet resources for research and developing reports. Proficient in operating and troubleshooting personal and laptop computers. Ability to learn other computer software programs as required by assigned tasks.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee’s job is intermittently sedentary. Will use some repetitive motion of hand-wrist in using computers. Work involves the normal risks or discomforts associated with an office environment. Possibility of violent behavior from program candidates/clients and angry and disgruntled past and present clients.