Program Coordinator

Job Title: Program Coordinator Location: Barnabas Health Medical Group Department Name: Patient Access Services Req #: 0000248343 Status: Hourly Shift: Day Pay Range: $23.86 - $33.70 per hour Pay Transparency The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience. Summary of Job Function The Care Center Operations Support Coordinator plays a key role in ensuring seamless collaboration between the Contact Center and the Change and Integration (CI) team. This position supports daily workflow by managing inbound and outbound communications, maintaining CRM data accuracy, assisting with training and go-lives for new practice integrations, and ensuring efficient and high-quality call center operations. The ideal candidate will have strong communication, analytical, and organizational skills, and will demonstrate a commitment to delivering excellent patient and practice support. Basic Qualifications High School Diploma or equivalent. Minimum of 2 years of experience in a contact center environment, preferably in healthcare. Experience with healthcare scheduling workflows. Excellent verbal and written communication skills. Exceptional customer service and problem‑solving abilities. Essential Duties and Responsibilities Reporting & Data Management Assist with the creation, analysis, and distribution of Contact Center performance and operational reports. Pull, interpret, and distribute Epic and Five9 reports to support data‑driven decision‑making. Analyze department and individual performance trends; provide actionable insights and recommendations. Deliver timely feedback and performance metrics to internal stakeholders to improve overall efficiency and patient experience. Auditing, Training & Quality Perform audits of call center interactions to ensure quality, compliance, and service excellence. Identify opportunities to enhance the patient and caller experience and recommend improvements. Collaborate with trainers and supervisors to address knowledge gaps and improve team performance. Monitor and manage the CRM discrepancy queue; perform root cause analyses and document corrective actions. Support Contact Center and practice staff with CRM training, templating, and workflow accuracy. Operational & Integration Support Partner with the supervisor and CI team to support onboarding and go‑live activities for new practices, including telephony setup, workflow alignment, communication, and training. Maintain and update Contact Center documentation, job aids, and training materials. Coordinate and execute outbound outreach workflows (e.g., auto‑dialer and text messaging) using reporting insights. Ensure readiness for new integrations by assisting with system configuration, communication plans, and operational testing. Error Resolution & Systems Maintenance Research, resolve, and document errors related to Contact Center, CI, and practice workflows. Maintain CRM data accuracy and perform ongoing monitoring of discrepancy reports. Partner with teams to ensure the internal information platform (e.g., Knack) remains current and accurate. Frontline & Cross-Team Support Provide backup support for frontline scheduling and call center operations as needed. Collaborate closely with the Change and Integration team to ensure consistent communication, workflow adoption, and operational excellence. Skills Required Attendance/Punctuality: Adheres to assigned work schedule; ensures work responsibilities are covered when absent; arrives to meetings on time. Knowledge and understanding of related Information Technology needs. Knowledge of project management tools for task tracking and team collaboration efforts. Able to translate business needs into technical work. Demonstrate excellent planning, problem‑solving, and analytical skills based on limited information; organize work and resources; define problems and solutions, prioritize workload; make recommendations; manage time effectively; plan and implement objectives effectively. Ability to deal effectively with various personality types, leadership levels, and to elicit support from other department areas, vendors, and leadership. Think critically; work independently; manage multiple assignments; compose written material; work well under pressure; recall information with accuracy; and pay close attention to detail. Other Skills and Abilities – Requires fundamental knowledge to navigate company's customer information systems and/or order system along with adequate knowledge of company, services, and products. Ability to read, write and speak English; Ability to speak fluent Spanish if required by location. Perform other duties as assigned. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Benefits and Perks Paid Time Off (PTO) Medical and Prescription Drug Insurance Dental and Vision Insurance Retirement Plans Short & Long Term Disability Life & Accidental Death Insurance Tuition Reimbursement Health Care/Dependent Care Flexible Spending Accounts Wellness Programs Voluntary Benefits (e.g., Pet Insurance) Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more! Equal Opportunity Employer #J-18808-Ljbffr RWJBarnabas Health