Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to provide high-level administrative support in North Carolina. This Long-term Contract position will play a central role in managing executive scheduling, coordinating meetings and events, and helping maintain smooth day-to-day operations for a busy office environment. The role requires strong organization, sound judgment, and the ability to interact effectively with leaders, staff, students, and visitors. This is a fully onsite opportunity with standard business hours.

Responsibilities:
• Manage complex calendars and coordinate scheduling for executive leadership, ensuring priorities are aligned and meetings run efficiently.
• Support the Associate Vice President and assist with administrative needs across a leadership team that works closely with multiple departments.
• Organize committee, trustee, and investment-related meetings, including logistics, preparation, and follow-up as needed.
• Oversee office operations by handling purchase orders, prior approvals, and other administrative processes that keep the function running smoothly.
• Plan and coordinate events, retreats, and recurring staff gatherings, including biweekly meetings and seasonal programs.
• Welcome guests and serve as a detail-oriented point of contact for visitors entering the office suite.
• Supervise and provide direction to a student worker, helping delegate routine tasks and maintain daily workflow.
• Arrange travel and related meeting logistics using Microsoft Office tools and internal scheduling or space-booking systems.
• Maintain an organized onsite presence during regular 8:00 a.m. to 5:00 p.m. business hours and respond to in-person needs throughout the day.• Demonstrated experience supporting senior leaders in an executive assistant or similar administrative role.
• Strong calendar management skills with the ability to coordinate multiple priorities and time-sensitive meetings.
• Proficiency with Microsoft Office and confidence learning and using internal technology platforms.
• Experience arranging travel, coordinating executive meetings, and managing related logistics.
• Excellent interpersonal skills with a welcoming, detail-focused, and service-oriented approach.
• Ability to work effectively as a collaborative team member in a fast-paced office setting.
• Strong organizational skills and attention to detail when handling events, approvals, and administrative processes.