Parish Administrator

Christ Our King

Mount Pleasant, SC

Parish Administrator Position Description

OVERVIEW

The Parish Administrator (PA) works closely with the Pastor to manage the day-to-day operations of the parish including areas of office administration, facility management, personnel/staff/volunteer coordination, risk management, and information management. The PA works closely with the Pastor, Finance Director, and Deacons to ensure that the parish’s spiritual, business, and program-related work is accomplished. The Parish Administrator will be a resource person for both members and non-members and a welcoming and responsive presence in our parish office.

Reports to: Pastor
Hours: 35-40 hours/week: Schedule to be determined in collaboration with the Pastor.
Compensation: $25-35/hour, depending on experience and qualifications, plus vacation
Status: Full-time, non-exempt

ESSENTIAL QUALIFICATIONS

• Education – a bachelor’s degree.
• Experience with:
  • Managing other teams and individuals.
  • Keeping accurate records using a variety of platforms.
  • Organizing events and special projects.
  • Serving as a point of contact for various projects and operations.
  • Creating work flows and procedures.
• Clear understanding of a business’s daily office operations.
• Ability to be compassionate, firm, and discreet.
• Understanding of the Catholic faith regarding sacramental requirements, consulting Clergy when necessary.
• Ability to move seamlessly between the various tasks of a parish office as needed.
• Basic proficiency with Microsoft and Windows.
• Comfort with learning new software platforms.
• Editorial skills with exceptional grammar and spelling knowledge.
• Experience with parish record systems (PDS, Flocknote, Ministry Scheduler Pro) is a plus.

DUTIES AND RESPONSIBILITIES

Information Management

• Enable a functional system of communication with the parish.
• Maintain and oversee parish records, including membership, sacramental registries, and diocesan reports, keeping them up-to-date and accurate.
• Coordinate and manage the parish calendar to facilitate building use by internal and authorized external groups.
• Assist with managing the parish’s media presence (website, weekly bulletin, Flocknote, etc.).

Administrative Support

• Provide a welcoming and helpful presence in the parish office.
• Respond to requests for information and resources via email, telephone, and in-person visits.
• Provide administrative support to the Clergy, Pastoral Staff, and Office Staff as needed.
• Communicate regularly with Pastor, custodial contractor and facilities maintenance team about facilities-related needs, including set-up and clean-up for special events.
• Produce rosters, correspondences, and other documents. Provide editorial support for externally facing media.
• Provide administrative support and organization for special events, including those managed by volunteers.
• Schedule security police coverage and manage security cameras.
• Recruit, train, and manage childcare workers for the Sunday Mass Toddler Room.
• Pursue improvements in workflows, procedures, and operations of all aspects of the management of the parish office and its systems.

Liturgy Support

• Provide assistance with tracking the liturgical calendar and planning for parish events, as needed.
• Manage liturgical ministry scheduling and educate volunteers on use of the scheduling platform.

Funeral Coordination

• Manage administrative aspects of funerals, including contact with the funeral home and family, scheduling with priests/deacons, preparation of liturgical aids, securing ministerial volunteers, and communication with the staff and volunteers.
• Support Clergy and Pastoral Staff as they meet with families to plan funeral readings and hymns.
• Maintain funeral pre-planning records.

Weddings

• Serve as contact point for those inquiring about the marriage process, directing couples appropriately to COK Clergy.
• Attend to the administration needs of the couple for facility, Clergy, and planning coordination and reporting.
• Maintain tracking and calendars.
• Manage all administrative aspects of non-parishioner weddings at COK.

Volunteer Support

• Recruiting and scheduling office volunteers as needed.
• Organize workflow and maintain a tidy and usable office environment to enable effective use by volunteers.
• Work with member-volunteers and all organizations.
• Serve as a resource for volunteers as needed.

This description is not intended to include all responsibilities, as additional duties may be assigned and existing duties may be adjusted at any time. All staff must undergo a background check and comply with the Safeguarding God’s Children training upon employment.

WORK SCHEDULE AND BENEFITS

• This is a full-time position of 35-40 hours/week that sometimes requires evening and weekend hours to accommodate events and meetings.
• The Parish Administrator is required to work the weeks leading up to Christmas and Easter Sunday.
• Paid vacation starts at 5 days a year (based on a sliding scale based of 40 hr/wk) for the first year, and 10 days a year the next four years.
• Medical, dental, and vision insurance available.
• 403(b) plan available.
• Life and disability insurance available.