Human Resources Assistant (Recruitment and Placement)

Job Title

Human Resources Assistant

Job Description

This position serves as specialized administrative support performing human resources (HR) assistance work in support of the HR Specialist. This position requires substantial knowledge of HR terminology, requirements, procedures, operations, functions, and regulatory policy and procedural requirements applicable to Recruitment and Placement transactions. The Assistant processes and documents HR actions for a wide variety of employee categories that involve different forms, different authorities, different action codes, and different regulatory authorities, or additional pay systems. In support of the HR work of the office, the Assistant will perform the following duties and responsibilities:

• Assist employees in preparing paperwork related to HR actions.
• Review finished packages for completeness and adequacy.
• Make contact with individual employees or supervisors to resolve questions before processing final actions
• Provide information on HR systems, processes and procedures.
• Assist HR specialist with the on boarding of new employees to include arranging for physical examinations if determined necessary by the assistant.
• Assist HR Specialist with identifying proper documentation to ensure the electronic personnel file is current and up to date during the recruitment and onboarding process.
• Respond to applicant inquiries regarding procedures for completing applications, status of job announcements, hiring procedures, and competencies needed to fulfill a position's major duties and/or requirements, etc.
• Assist specialists by maintaining automated databases in order to track information and extract data used to generate documents, records, and reports.
• Ensure accuracy and timeliness of information, spelling, grammar construction, punctuation and presence of necessary enclosures.

Onboarding Support

The Assistant is the critical piece in onboarding activity. Once the Specialist has certified a selection as proper and meeting all regulatory requirements, the Assistant will assume responsibility for the new employee and their record. The Assistant will make contact with the new employees to extend tentative job offers and coordinate their onboarding date. They ensure completion of all appropriate forms, coordinate Entry -on -Duty with hiring managers and losing HR offices, manage pre-employment packets for new appointees, and coordinate with other related functional offices involved in on-boarding (i.e. pre-appointment security checks). Coordinates with security counterparts regarding applications for Identification Cards, when required. The Assistant may conduct orientation for new appointees as assigned. Responsible for processing new employee's enrollments, administering the oath of office, and ensuring standards of conduct and government ethics orientation are completed and signed.

Recruitment & Placement

As necessary to augment the work of the Specialist, the assistant will take on work related to posting Job Opportunity Announcements (JOA) and issuing certificates of eligible. Expect for unusually simple cases, the Assistant will utilize previously established job analysis documentation to supplement the PD and relevant qualification standards to draft the JOA and related duties and qualifications statements.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Required to work Monday through Friday with various tours available pending supervisory approval. May be subjected to change based on operational needs.

Compressed/Flexible: Available

Telework: Available - Ad Hoc telework (situational telework) as determined by the agency policy.

Virtual: This is not a virtual position. The selected candidate will be expected to work from one of the three locations listed above.

Position Description/PD#: PD41317-0 and PD41316-0

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required

Permanent Change of Station (PCS): Not Authorized