Staff Accountant

Job Description

Job Description

The Staff Accountant supports the organization’s financial operations by maintaining accurate accounting records, ensuring compliance with GAAP and GAGAS, and supporting grants management, payroll, and reporting functions. This role works closely with the Accounting Manager, CFO, and program staff to ensure timely and accurate financial reporting, grant tracking, and budget management.

Key Responsibilities:

• Record and manage all accounting records in Sage Intacct.
• Process Accounts Receivable and Grants Receivable transactions.
• Review and verify Accounts Payable entries for accuracy and compliance.
• Reconcile all balance sheet accounts on a monthly basis.
• Administer biweekly payroll processing, with reports reviewed by the Accounting Manager.
• Prepare and post journal entries, allocations, account reconciliations, and other general ledger transactions.
• Prepare monthly financial and budget reports for the Accounting Manager and CFO, including variance analyses.
• Prepare and maintain the monthly Restricted Release report.
• Support the annual audit, single audit, and Form 990 preparation by providing necessary schedules and documentation.
• Manage federal and private grants, including tracking expenditures, allocating payroll, preparing reimbursement submissions, ensuring compliance, and coordinating with accounting, research development, and program teams to ensure proper spenddown.
• Track and process Capital Campaign activity.
• Maintain the fixed asset register and depreciation schedules within the accounting system.
• Perform weekly bank deposits and provide related reporting to management.
• Uphold strict confidentiality, ethical standards, and culturally responsive practices at all times.
• Perform additional accounting duties and projects as assigned.

Qualifications:

• Bachelor’s degree in Accounting or related field, or equivalent experience.
• Minimum of 5 years of accounting experience, including work in the nonprofit sector.
• Demonstrated proficiency in GAAP and GAGAS accounting principles.
• Experience with Sage Intacct required; experience with RAMP and ADP a plus.
• Strong proficiency in Microsoft Office, including advanced Excel skills.
• Excellent organizational and time management abilities with a high attention to detail.
• Proven ability to prioritize, meet deadlines, and deliver high-quality work with accuracy.
• Strong verbal and written communication skills.
• Effective interpersonal skills and the ability to collaborate across all levels of the organization.
• Ability to work independently and as part of a team in a fast-paced environment.

This job description is not intended to detail every aspect of the position. The incumbent may be required to perform other related duties as assigned by their supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.